Part-Time Project Support Assistant

City of Jacksonville, FL; Jacksonville (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

City of Jacksonville, FL is seeking a part-time Project Support Assistant to assist the Grants, Compliance & Special Projects Manager with project logistics and tasks.

The role supports division website updates, public notices, grant data collection and meeting tech setup. Experience with administrative support and MS Office is preferred, with veterans' preference considerations noted.

Qualifications

• Bachelor/HS diploma; required or higher education level.
• Experience in supporting special projects, project coordination, or administrative tasks preferred.
• Proficient with Microsoft Word, Excel, PowerPoint, Outlook and Teams.

Responsibilities

• Work on continuous special projects as requested.
• Conduct research and gather information relevant to special projects.
• Assist with division website maintenance, content and design.
• Collect data for grant programs.
• Assist with setup and monitoring of audio/video for public meetings; test equipment.
• Distribute public notices via channels such as Constant Contact, email and division website.
• Prepare minutes for public meetings.

Skills

Oral and written communication

MS Office proficiency

Multitasking

Independent work

Adaptability

Content update/website maintenance

Data gathering/research

Meeting coordination tech (audio/video

Education

High school diploma or higher

Experience in special projects support/administrative roles

Tools

Word

Excel

PowerPoint

Outlook

Teams

Job description

The part-time position reports to the Grants, Compliance & Special Projects Manager to support and serve as a Project Support Assistant for division project needs as requested. The position will provide logistical support to ongoing projects, assist with projects tasks and activities, assist maintaining division website, distributing public notices, grants data collection, as well assist with monitoring online meetings to assist and support the Grants, Compliance & Special Projects Manager.

Job responsibilities

• Works on continuous special projects as requested
• Conduct research and gather information relevant to special projects
• Assist with division website maintenance, content and design
• Collect data for grant programs
• Assist with set-up and monitoringaudio and video for public meetings, chat functions for online presenters including conducting dry runs and testing equipment prior to meetings
• Assist with distributing public notices through various channels such as constant contact, email and division website
• Prepare minutes for public meetings

Qualifications and skills

• Excellent oral and written communication skills.
• Ability to utilize Microsoft suite (software applications including Word, Excel, PowerPoint, Outlook, Teams)
• Ability to adapt to a variety of tasks
• Ability to prepare written notice and correspondence
• Ability to utilize standard equipment for audio/video presentations
• Ability to work to update and maintain division website
• Ability to research and compile data
• Ability to work independently

Education and required qualifications

• A high school graduate (or higher education level) is required.
• Experience in special projects support, project coordination, and/or administrative support preferred.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for post-secondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded the veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: [e-mail]