Part-Time Project Coordinator, Higher Education in Prison

American Institutes for Research; Austin (TX); Remote; USD 42,000 - 66,000; Part time

Benefits offered by this job

Remote work flexibility

Job summary

American Institutes for Research seeks a part‑time Project Support Associate for Higher Education in Prison. The role provides administrative, research, logistical, and production support to AIR’s HE in prison portfolio.

Work involves coordinating national convenings, developing field resources, and maintaining records; strong organizational and communication skills are essential. Remote work within the United States is allowed.

Qualifications

• HS diploma and 2+ years of relevant experience.
• Office or project management experience, preferably supporting technical assistance, research, or convening work.
• Understanding of project management principles and practices, including tracking deliverables across multiple concurrent workstreams.
• Experience coordinating virtual convenings, working groups, advisory bodies, or communities of practice.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Microsoft Teams, and Windows‑based work environments; experience with Airtable and SharePoint.
• Interest in or familiarity with higher education in prison, correctional education, postsecondary access, or reentry preferred; direct expertise is not required.

Responsibilities

• Coordinate logistics for meetings, recurring virtual convenings, and working sessions, including scheduling, calendar management, registration, attendance tracking, and follow‑up.
• Organize and prepare meeting materials, including agendas, pre‑reading, and supporting documents, and distribute notes, minutes, and identified next steps afterward.
• Capture notes during meetings and working sessions and translate raw notes and transcripts into concise summaries, decision records, and action item lists for follow‑up.
• Support research activities, including literature reviews, environmental scans, resource inventories, and compiling reference lists to inform priorities.
• Route draft materials through internal quality assurance and review processes, and perform quality control reviews to ensure consistency and accuracy.
• Track deliverables, assignments, timelines, and milestones across multiple concurrent workstreams, monitoring progress and flagging risks to schedules.
• Maintain and develop processes, procedures, and tracking tools for administrative and project support, including planning and scheduling.
• Maintain project documentation, records, shared file structures, and version control across concurrent workstreams.
• Support the onboarding of new participants and partners, and assist project leadership teams with communication activities.
• Provide administrative support to senior staff and project leaders, including calendar scheduling and meeting coordination, and general coordination support to the project team.
• Monitor and report on progress, deliverable status, and feedback, and participate in team meetings and project planning.

Skills

Microsoft Office

Microsoft Teams

SharePoint

Airtable

Communication

Project coordination

Data synthesis

Administrative support

Education

HS diploma or Bachelor's degree

Tools

Airtable

SharePoint

Excel

Word

PowerPoint

Job description

American Institutes for Research seeks a part‑time Project Support Associate for Higher Education in Prison. The role provides administrative, research, logistical, and production support to AIR’s HE in prison portfolio.

Work involves coordinating national convenings, developing field resources, and maintaining records; strong organizational and communication skills are essential. Remote work within the United States is allowed.