Part-time Project Associate

NYU Langone Health; New York (NY); On-site; USD 28,000 - 42,000; Part time

Job summary

NYU Grossman School of Medicine is seeking a Part-Time Project Associate to provide administrative and programmatic support to the PI and research team. The role focuses on coordinating logistics, meetings, and materials for the Jordan Wellness Collaborative Lab across multisite activities.

Ideal candidates will have an Associate's Degree and at least one year of office experience, with strong communication, organization, and MS Office skills.

Qualifications

• Associate's Degree required.
• Minimum 1 year of related office experience.
• Excellent oral, written communication and interpersonal skills.
• Proficient in Microsoft Word, Excel, PowerPoint, and Access.
• Ability to type at least 45 net words per minute.

Responsibilities

• Provide project and administrative support to the PI and research team to ensure smooth day-to-day operations.
• Schedule meetings, prepare agendas, take notes, circulate summaries and action items.
• Draft routine emails and assist with coordinating events and communications.

Skills

Microsoft Office Suite

Communication skills

Organizational skills

Attention to detail

Education

Associate's Degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Access

Job description

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health , the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X and Instagram.

We have an exciting opportunity to join our team as a Project Associate.

The Jordan Wellness Collaborative (JWC) Lab is a multidisciplinary research and practice collaborative that works across a multi-grant portfolio to advance community research and program development focused on substance use, mental health, and accessible health systems. The JWC partners closely with community organizations, health systems, and other stakeholders to design, implement, and evaluate initiatives that promote wellness and reduce differences in care access and outcomes. The Project Associate (Part-Time) will provide administrative and programmatic support to the Principal Investigator (PI) and research team to ensure efficient day-to-day operations of the JWC and NYU UC2 Hub. Primary responsibilities include scheduling, note taking, document and data organization, assisting with preparation of project materials, and supporting coordination of special events as needed.

Job Responsibilities:

Project & Administrative Support: Assist with logistics for selected Hub meetings and activities, including preparing agendas, organizing materials, and maintaining shared documents and files, as assigned. Maintain basic tracking tools such as calendars, task lists, and spreadsheets to support monitoring of project timelines and deliverables under the direction of the PI. Assist with coordinating special events, such as occasional workshops, trainings, convenings, or community-focused meetings, as needed, primarily by supporting planning, invitations, materials preparation, and day-of logistics.

Scheduling & Meeting Coordination Support: Support scheduling and coordination of meetings for the PI, and project teams, focusing on key recurring meetings and priority engagements identified by Hub leadership. Prepare and distribute meeting agendas, virtual meeting links, and related documents in advance. Attend designated meetings, take clear and accurate notes or minutes, and circulate summaries and action items to relevant team members, as assigned.

Communication & Coordination: Support internal and external communication by drafting routine emails and follow-up messages, including scheduling requests, reminders, and simple information inquiries.

Minimum Qualifications:

To qualify you must have a Associate's Degree is required. Minimum of 1 Year of related experience in an office setting or the equivalent combination of education and experience. Effective Oral, written communication and interpersonal skills. Computer Skills - Working knowledge in the use of Microsoft Office Word, Excel, Power point and Access. Ability to develop basic formulae for spreadsheets; set up routine computer procedures; Ability to access e-mail, electronic calendars, and other basic office support software. Ability to proofread documents and write clear, concise 1st draft. Ability to type at a speed of at least 45 net words per minutes.Knowledge of standard office practices. Ability to multi-task while paying attention to details. Ability to use standard office equipment such as copy machines, multi-line telephones, fax machines.

Preferred Qualifications:

Associate's degree in a related field with 2 to 3 years of related experience in an office setting is preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and