Part - Time Production Assistant

Virginia Commonwealth University; Richmond, Northern (VA, KY); Hybrid; USD 17,000 - 28,000; Part time

Job summary

Virginia Commonwealth University seeks a Part-Time Production Assistant for the Video and Photography Services unit within Enterprise Marketing and Communications. You will provide hands-on production support and perform administrative tasks to help projects move from pre-production to delivery.

The role emphasizes collaboration with producers, photographers, videographers, and cross-functional teams, while handling schedules, locations, and logistics in a fast-paced environment.

Qualifications

• Associate degree or equivalent combination of education and experience in media production, communications, marketing, film, photography, or a related field.
• At least 2 years of experience supporting media production, creative operations, project coordination, administrative functions, or customer service, preferably in a creative, marketing, or production environment.
• Proficiency with photo and video production workflows, terminology, logistics, and best practices.

Responsibilities

• Provide administrative and production support for photo and video shoots, including pre-production planning, logistics coordination, location preparation, crew support, and on-site assistance when needed.
• Assist with organizing production schedules, shoot calendars, project timelines, equipment inventory, and production documentation.
• Coordinate productions by booking locations, securing releases, preparing call sheets, arranging logistics, and monitoring production needs.
• Serve as production liaison between creative teams, campus partners, vendors, and external stakeholders to ensure on-schedule delivery.
• Organize and transport production equipment and materials, and maintain production records.
• Support digital asset management, media libraries, and content workflows.

Skills

Media production

Project coordination

Communication

Education

Associate degree or equivalent

Tools

Adobe Creative Cloud

Microsoft Office

Job description

Advertising Summary:

Enterprise Marketing and Communications is seeking to hire a Part - Time Production Assistant.

Unit:

VP Enterprise Mktg and Comm MBU

Department:

University Marketing

Department Summary:

As VCU’s integrated communications and marketing office, the Division of Enterprise Marketing and Communications is energized and thrives on collaboration and innovation. In our work, we reflect the culture of the university and health system community. We leverage the power of our institutional knowledge to deliver results, foster an equitable and supportive work environment to empower our talent, and work hard to tell impactful stories about VCU and VCU Health.

Duties & Responsibilities:

VCU’s Enterprise Marketing and Communications team is seeking an organized, proactive, and production-focused Part-Time Production Assistant to support the Video and Photography Services unit. This role plays an integral part in the planning, coordination, and execution of photo and video productions that advance the university’s brand and storytelling efforts. Working closely with producers, photographers, videographers, art directors, and cross-functional partners, the Production Assistant helps ensure projects move efficiently from pre-production through delivery.

The ideal candidate is passionate about visual storytelling and media production, enjoys working behind the scenes to bring creative projects to life, and is comfortable balancing hands-on production support with administrative and logistical responsibilities. This role is ideal for someone who thrives in a fast-paced, collaborative production environment and is eager to contribute to impactful content creation across the university.

Core Functions:

• Provide administrative and production support for photo and video shoots, including pre-production planning, logistics coordination, location preparation, crew support, and on-site assistance when needed.
• Assist with organizing and maintaining production schedules, shoot calendars, project timelines, equipment inventory, and production documentation.
• Support the Production Coordinator in coordinating photo and video productions, including booking locations, securing releases, preparing call sheets, arranging logistics, and monitoring production needs.
• Serve as a production liaison between creative teams, campus partners, vendors, and external stakeholders to help ensure projects remain on schedule and production requirements are met.
• Assist with the organization, preparation, transport, and tracking of production equipment and materials.
• Help manage and organize digital assets, production files, project archives, and media libraries to support efficient content workflows.
• Provide administrative support including scheduling, meeting coordination, email correspondence, invoice processing, and maintenance of production records.
• Collaborate with cross-functional teams including Photo/Video, Public Affairs, Brand Marketing, and VCU News to facilitate seamless production workflows and content delivery.
• Maintain clear communication with internal and external stakeholders to support project timelines, production schedules, and deliverables.
• Contribute to continuous improvement of production processes, workflows, and organizational systems that support the Video and Photography Services team.

This position works closely with:

• Director of Video and Photography, VCU Marketing
• Video and Photography Production Coordinator, VCU Marketing
• VCU News Operations
• Public Relations, Monroe Park Campus
• Public Relations, VCU Health

Work Schedule:

Part-time, flexible hours (not to exceed 20 hours/week); occasional evening, weekend, and production-day support as needed.

Location:

Monroe Park Campus, Richmond, VA (some remote work may be possible; regular on-site presence required to support productions)

Qualifications:

Minimum Qualifications

• Associate degree or equivalent combination of education and experience in media production, communications, marketing, film, photography, or a related field.
• At least 2 years of experience supporting media production, creative operations, project coordination, administrative functions, or customer service, preferably in a creative, marketing, or production environment. Candidates should have prior hands-on experience producing photography and video projects.
• Strong understanding of photo and video production workflows, terminology, logistics, and best practices.
• Demonstrated ability to coordinate multiple production projects, schedules, and deadlines simultaneously.
• Strong organizational and time management skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently and collaboratively within a fast-paced production environment.
• Demonstrated problem-solving skills and ability to adapt to evolving production needs.
• Availability to work flexible hours, including occasional evenings or weekends, as needed to support photo and video productions.
• Demonstrated commitment to fostering an inclusive and respectful workplace for individuals from diverse backgrounds and experiences.

Preferred Qualifications

• Bachelor’s degree in Communications, Digital Media, Marketing, Film, Photography, or a related field.
• Direct experience supporting photo, video, broadcast, documentary, studio, or commercial productions.
• Experience coordinating shoots, booking locations, preparing call sheets, managing talent or participant releases, and supporting production logistics.
• Familiarity with camera, lighting, audio, and other production equipment.
• Familiarity with Adobe Creative Cloud applications such as Premiere Pro, Photoshop, or Lightroom.
• Experience organizing and maintaining digital asset management systems, media libraries, or production archives.
• Strong interest in photography, videography, media production, and brand storytelling.
• Experience collaborating with cross-functional teams in a fast-paced creative or production environment.
• Prior experience working in higher education, nonprofit, agency, media, or mission-driven organizations.

Salary Range:

Commensurate with experience, up to $20 an hour

Benefits

All VCU employee types are eligible for a wide array of benefits to support you during your employment at VCU. Consult the benefits website for information on benefits eligibility according to employee type.

FLSA Exemption Status:

Non-Exempt

Hours per Week:

Up to 20

ORP Eligible:

No

Flexible Work Arrangement:

Fully Onsite

University Job Title:

13221N - Communications Specialist 1

Rank:

Non Faculty