Part - Time Production Assistant

Commonwealth of VA Careers; Richmond (VA); On-site; USD 23,000 - 32,000; Part time

Job summary

VCU's Enterprise Marketing and Communications seeks a Part-Time Production Assistant to support the Video and Photography Services unit, coordinating pre-production through delivery.

The role emphasizes hands-on production support, administrative duties, scheduling, and logistics, with occasional evenings or weekends, up to 20 hours weekly, on-site at Monroe Park Campus in Richmond, VA. Experience with production workflows and strong teamwork are essential.

Qualifications

• Associate degree or equivalent in media/communications/marketing.
• Hands-on experience producing photography and video projects.
• Strong understanding of production workflows and logistics.

Responsibilities

• Provide admin and production support for shoots, pre-production planning and on-site help.
• Coordinate schedules, calendars, equipment inventory, and documentation.
• Assist in booking locations, releases, call sheets, and logistics.
• Act as liaison between creative teams, partners, vendors and stakeholders.
• Organize production equipment and digital assets for efficient workflows.
• Support scheduling, emails, and invoice processing.
• Collaborate across departments to smooth production workflows.
• Maintain clear communication to meet timelines and deliverables.
• Contribute to process improvements for the Video/Photography team.

Skills

Strong organizational and time mgmt

Excellent written verbal and interpers

Independent and collaborative work

MS Office & Google Workspace

Problem-solving skills

Coordinate multiple projects

Education

Associate degree or equivalent in media/communications/marketing

Bachelor’s degree in Communications/Digital Media/Marketing/Film/Photography

Tools

Adobe Creative Cloud (Premiere Pro/Photoshop/Lightroom)

Camera, lighting, and audio equipment familiarity

Job description

Advertising Summary

Enterprise Marketing and Communications is seeking to hire a Part - Time Production Assistant.

Unit

VP Enterprise Mktg and Comm MBU

Department

University Marketing

Department Summary

As VCU’s integrated communications and marketing office, the Division of Enterprise Marketing and Communications is energized and thrives on collaboration and innovation. In our work, we reflect the culture of the university and health system community. We leverage the power of our institutional knowledge to deliver results, foster an equitable and supportive work environment to empower our talent, and work hard to tell impactful stories about VCU and VCU Health.

Duties & Responsibilities

VCU’s Enterprise Marketing and Communications team is seeking an organized, proactive, and production-focused Part-Time Production Assistant to support the Video and Photography Services unit. This role plays an integral part in the planning, coordination, and execution of photo and video productions that advance the university’s brand and storytelling efforts. Working closely with producers, photographers, videographers, art directors, and cross-functional partners, the Production Assistant helps ensure projects move efficiently from pre-production through delivery.

The ideal candidate is passionate about visual storytelling and media production, enjoys working behind the scenes to bring creative projects to life, and is comfortable balancing hands-on production support with administrative and logistical responsibilities. This role is ideal for someone who thrives in a fast-paced, collaborative production environment and is eager to contribute to impactful content creation across the university.

Core Functions

• Provide administrative and production support for photo and video shoots, including pre-production planning, logistics coordination, location preparation, crew support, and on-site assistance when needed.
• Assist with organizing and maintaining production schedules, shoot calendars, project timelines, equipment inventory, and production documentation.
• Support the Production Coordinator in coordinating photo and video productions, including booking locations, securing releases, preparing call sheets, arranging logistics, and monitoring production needs.
• Serve as a production liaison between creative teams, campus partners, vendors, and external stakeholders to help ensure projects remain on schedule and production requirements are met.
• Assist with the organization, preparation, transport, and tracking of production equipment and materials.
• Help manage and organize digital assets, production files, project archives, and media libraries to support efficient content workflows.
• Provide administrative support including scheduling, meeting coordination, email correspondence, invoice processing, and maintenance of production records.
• Collaborate with cross-functional teams including Photo/Video, Public Affairs, Brand Marketing, and VCU News to facilitate seamless production workflows and content delivery.
• Maintain clear communication with internal and external stakeholders to support project timelines, production schedules, and deliverables.
• Contribute to continuous improvement of production processes, workflows, and organizational systems that support the Video and Photography Services team.

This position works closely with

• Director of Video and Photography, VCU Marketing
• Video and Photography Production Coordinator, VCU Marketing
• VCU News Operations
• Public Relations, Monroe Park Campus
• Public Relations, VCU Health

Work Schedule

Part-time, flexible hours (not to exceed 20 hours/week); occasional evening, weekend, and production-day support as needed.

Location

Monroe Park Campus, Richmond, VA (some remote work may be possible; regular on-site presence required to support productions)

Minimum Qualifications

• Associate degree or equivalent combination of education and experience in media production, communications, marketing, film, photography, or a related field.
• At least 2 years of experience supporting media production, creative operations, project coordination, administrative functions, or customer service, preferably in a creative, marketing, or production environment. Candidates should have prior hands-on experience producing photography and video projects.
• Strong understanding of photo and video production workflows, terminology, logistics, and best practices.
• Demonstrated ability to coordinate multiple production projects, schedules, and deadlines simultaneously.
• Strong organizational and time management skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently and collaboratively within a fast-paced production environment.
• Demonstrated problem-solving skills and ability to adapt to evolving production needs.
• Availability to work flexible hours, including occasional evenings or weekends, as needed to support photo and video productions.
• Demonstrated commitment to fostering an inclusive and respectful workplace for individuals from diverse backgrounds and experiences.

Preferred Qualifications

• Bachelor’s degree in Communications, Digital Media, Marketing, Film, Photography, or a related field.
• Direct experience supporting photo, video, broadcast, documentary, studio, or commercial productions.
• Experience coordinating shoots, booking locations, preparing call sheets, managing talent or participant releases, and supporting production logistics.
• Familiarity with camera, lighting, audio, and other production equipment.
• Familiarity with Adobe Creative Cloud applications such as Premiere Pro, Photoshop, or Lightroom.
• Experience organizing and maintaining digital asset management systems, media libraries, or production archives.
• Strong interest in photography, videography, media production, and brand storytelling.
• Experience collaborating with cross-functional teams in a fast-paced creative or production environment.
• Prior experience working in higher education, nonprofit, agency, media, or mission-driven organizations.

Salary Range

Commensurate with experience, up to $20 an hour

Benefits

All VCU employee types are eligible for a wide array of benefits to support you during your employment at VCU. Consult the benefits website for information on benefits eligibility according to employee type.

FLSA Exemption Status

Non-Exempt

Hours per Week

Up to 20

ORP Eligible

No

Flexible Work Arrangement

Fully Onsite

University Job Title

13221N - Communications Specialist 1

Rank

Non Faculty