Part-Time Pre-Award Grants Specialist

Washington University in St. Louis; St. Louis (MO); On-site; USD 39,000 - 59,000; Full time

Job summary

Washington University in St. Louis is seeking Grants Specialists (GS) to support faculty and staff through the pre-award stage of sponsored projects, ensuring proposals meet sponsor guidelines and are submitted on time.

The role includes proposal preparation, budgeting, justifications, and compliance, with coordination among Chairs, faculty, and department administrators. Occasional post-award tasks may be included as needed.

Qualifications

• Bachelor’s degree required; 2 years of relevant experience preferred.
• Strong knowledge of sponsor guidelines and grant administration.

Responsibilities

• Performs pre-award duties following specific proposal guidelines and terms.
• Supports proposal preparation and submission with faculty.
• Manages budgeting, justifications for proposals; gathers information for protocols.
• Serves as liaison between Chair, Faculty, and Department Administrators.
• Stays current on federal and university developments regarding research administration.
• Coordinates submission, budget prep, and quotes; ensures regulatory compliance.
• Prepares and reviews agency forms for submission and enters budgeting documents.
• Coordinates with Post-award to ensure timely contracts/subcontracts.

Skills

Proposal management

Grant administration

Budgeting

Pre-award processes

Regulatory compliance

Stakeholder coordination

Communication

Analytical thinking

Education

Bachelor’s degree

Tools

IBM Cognos Analytics

Workday Software

Microsoft Excel

Microsoft Office

Microsoft OneNote

Microsoft Teams

Microsoft Word

Adobe Acrobat

Job description

Washington University in St. Louis is seeking Grants Specialists (GS) to support faculty and staff through the pre-award stage of sponsored projects, ensuring proposals meet sponsor guidelines and are submitted on time.

The role includes proposal preparation, budgeting, justifications, and compliance, with coordination among Chairs, faculty, and department administrators. Occasional post-award tasks may be included as needed.