Part Time Payroll Coordinator

PRIME TALENT SOLUTIONS LLC; Aliso Viejo (CA); On-site; USD 28,930,000 - 44,083,000; Part time

Job summary

Prime Talent Solutions LLC is seeking a detail-oriented Payroll Coordinator to support accurate and timely payroll processing in an office setting. This part-time role averages ~20 hours per week, with responsibilities spanning payroll processing, record-keeping, timekeeping, and compliance across multiple states.

The ideal candidate will have at least two years of payroll experience, strong knowledge of payroll taxation and compliance, and proficiency in payroll software and Excel.

Qualifications

• At least two years of payroll experience with multi-state exposure.
• Strong understanding of payroll processing, taxation and compliance.
• Proficient in Excel and Office applications.
• Ability to handle confidential information with discretion.

Responsibilities

• Assist with accurate and timely payroll processing including wages and bonuses.
• Maintain employee payroll records and timekeeping data.
• Review timesheets and resolve discrepancies with supervisors.
• Ensure compliance with federal, state and local payroll requirements.
• Generate payroll reports and support payroll-related documentation.
• Provide timely responses to employee payroll questions.

Skills

Payroll processing

Multi-state payroll

Tax compliance

Confidential data handling

Excel

Timekeeping

Communication

Tools

Payroll software

Microsoft Excel

Job description

Payroll Coordinator — Part-Time

Schedule

Approximately 20 hours per week

Work Environment

Office setting

About the Opportunity

We’re growing, and so is our payroll team! Prime Talent Solutions LLC is seeking a detail-oriented Payroll Coordinator to support accurate and timely payroll processing. If you have strong payroll knowledge, excellent organizational skills, and enjoy working in a fast-paced environment, we encourage you to apply.

Key Responsibilities

Payroll Processing

• Assist with accurate and timely payroll processing, including wages, bonuses, and other compensation.
• Process wage garnishments, liens, and related deductions.
• Verify payroll entries and resolve discrepancies before processing.

Employee Records and Data Management

• Maintain accurate employee payroll records, including personal information, tax withholding elections, and compensation changes.
• Enter and update payroll information with a high level of accuracy.
• Protect confidential employee and payroll information.

Timekeeping

• Review timesheets and attendance records for accuracy and completeness.
• Coordinate with employees, supervisors, and relevant departments to resolve missing information and timekeeping discrepancies.

Payroll Compliance and Problem Resolution

• Investigate and resolve payroll discrepancies promptly.
• Stay informed about applicable federal, state, and local payroll requirements.
• Support compliance with payroll tax obligations, wage and hour requirements, and internal procedures.

Reporting and Documentation

• Generate payroll reports for accounting, brokers, and other authorized stakeholders.
• Prepare and maintain accurate payroll documentation and supporting records.

Employee Support

• Respond to employee payroll questions professionally and promptly.
• Collaborate with internal teams to resolve payroll concerns and support efficient payroll operations.

Qualifications

• At least two years of payroll experience; multi-state payroll experience is a plus.
• Strong understanding of payroll processing, taxation, and compliance.
• Familiarity with federal, state, and local payroll requirements.
• Proficiency with payroll software and Microsoft Office, particularly Excel.
• Excellent attention to detail and accuracy.
• Strong organizational skills and the ability to meet deadlines.
• Effective communication and interpersonal skills.
• Ability to handle sensitive information with discretion.

Schedule and Availability

This part-time position averages approximately 20 hours per week. Hours may be scheduled as four hours per day, five days per week, or spread across fewer days based on payroll deadlines and business needs.

Physical Requirements and Work Environment

This position operates in a typical office setting and involves extended periods of desk work, computer and keyboard use, movement within the office, and communication by telephone and electronic systems.

Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of the position.

About Prime Talent Solutions LLC

Prime Talent Solutions LLC is one of the fastest-growing companies in the staffing industry, with offices across the nation and a team bringing more than 20 years of combined experience. We serve businesses in warehouse and logistics, manufacturing, administration, customer service, hospitality, and property management.

Our growth is driven by a commitment to people, strong partnerships, and exceptional service. We take the time to understand each candidate’s skills and goals, helping them find opportunities where they can contribute, gain experience, and grow professionally. We believe every employee plays an important role in our success and the success of the businesses we serve.