Part-time Office Support Assistant

Missouri State University; Springfield (MA); On-site; USD 10,000 - 60,000; Part time

Job summary

An established educational institution seeks a dedicated Office Support Assistant to join their team. This part-time role involves providing essential clerical support, including reception duties, information dissemination, and administrative tasks. The ideal candidate will have a high school diploma and general office experience, showcasing strong keyboarding and data entry skills. Join a vibrant community where you can contribute to the smooth operation of the office while gaining valuable experience in a supportive environment. This position offers flexible hours and a chance to work closely with a diverse group of students and staff.

Qualifications

• Requires general office experience and proficiency in keyboarding and data entry.
• Knowledge of computerized management information systems is essential.

Responsibilities

• Serve as receptionist, providing general information and assisting with forms.
• Maintain office equipment and supply inventory, processing mail as needed.

Skills

General office experience

Keyboarding

Data entry

Computerized management information systems

Ability to learn complex procedures

Education

High school diploma or equivalent

Job description

Please see Special Instructions for more details.

This is a part-time position, approximately 20 hours per week. Hours will typically fall between 8:00 a.m. and 5:00 p.m., Monday through Friday, and will be determined at a later date.

Position Information

Position Title

Position Title Part-time Office Support Assistant

Work Location

Work Location Springfield Campus

Department

Pay Grade

Pay Grade Unclassified

Proposed Salary

Proposed Salary $15.00/hr

Sponsorship Information

Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

General Function

The Office Support Assistant serves as receptionist and information clerk by determining purpose of contact, providing general information, assisting in preparation of forms, directing individuals to proper destinations, receiving and distributing messages, scheduling appointments, maintains office equipment and supply inventory, processes and distributes mail, creates and edits materials which may contain technical or specialized terminology, and carries out assigned responsibilities within established guidelines.

Description of Primary Duties

Serves as receptionist or information clerk, determining purpose of contact, providing general information and assisting in preparation of forms.
Directing individuals to proper destination, receiving and distributing messages and scheduling or arranging appointments.
Creates and edits a variety of material, which may contain technical or specialized terminology, reviews documents for accuracy and completeness.
Maintains office equipment and supply inventory, maintains records relating to receipt and issuance of materials or equipment.
Processes and distributes mail according to established procedures; prepares material for mailing utilizing automated equipment when applicable.
Receives general supervision from a designated supervisor, carries out assigned responsibilities independently within established guidelines.

Minimum Acceptable Qualifications

A high school diploma or equivalent is required. General office experience including keyboarding and data entry is required. Knowledge of and the ability to use computerized management information systems is required. The ability to learn and follow complex procedures and detailed policies is required. Experience working with military connected students and knowledge of policies/procedures for certifying benefits is preferred.

Additional Qualifications

Special Instructions to Applicants

This is a part-time position, approximately 20 hours per week. Hours will typically fall between 8:00 a.m. and 5:00 p.m., Monday through Friday, and will be determined at a later date.

Equal Opportunity Statement

Non-Discrimination Statement



Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.





This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.





The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, [e-mail] , 417-836-4252, 417-836-4252, 417-836-4252, 417-836-4252

Employment will require a criminal background check at University expense.

Required fields are indicated with an asterisk (*).

• * How did you hear about this vacancy?
  • Indeed
  • Linkedin
  • Missouri State University Website
  • Google
  • Employee Referral
  • Job Alerts
  • HigherEdJobs.com
  • Personal Contacts / Networking
  • Job Board (CareerBuilder.com, Monster, etc.)
  • Other
• * Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

  (Open Ended Question)

• * Are you currently enrolled in 5 or less credit hours at Missouri State University?
  • I am currently not enrolled in any credit hours at Missouri State University.
  • Yes, I am enrolled in 5 or less credit hours at Missouri State University
  • No, I am enrolled in 6 or more credit hours at Missouri State University.
Required Documents
• Resume
• Cover Letter
Optional Documents
• Letter of Recommendation-1 (Non-confidential)
• Other Documents -1

If you have questions:
Office of Human Resources
(t)417-836-5102
Monday - Friday
8 a.m. to 5 p.m.

If you have student employment questions:
Student Employment Services
(t)417-836-5627
Monday - Friday
8 a.m. to 5 p.m.