Part-Time Office Assistant, English and Communication Studies

Fashion Institute of Technology; New York (NY); On-site; USD 51,000 - 55,000; Part time

Benefits offered by this job

Retirement Plans

Health Care Plan and Dental Plan

Paid Time Off (Vacation, Personal, S…)

4-day Summer Workweek

Tuition Exemption

Job summary

Fashion Institute of Technology (FIT) seeks a part-time Department/Administrative Assistant to support day-to-day departmental operations in New York, NY. The role faces front-desk responsibilities, student inquiries, and coordination with Banner, Argos, and 25Live.

The position requires an Associate's degree with 1–3 years of relevant experience; a Bachelor’s degree and 2–4 years in an educational setting are preferred. In-person work schedule is Tue/Thu and Fri with specified hours.

Qualifications

• Associate's degree and 1–3 years of relevant administrative experience.
• Bachelor's degree and 2–4 years preferred; experience in educational environment.
• Experience with Banner, Argos, and 25Live.
• Strong written and verbal communication and customer service.

Responsibilities

• Provide general office support including front desk coverage, inquiries via email.
• Maintain files and directories; procure supplies and sort faculty mail.
• Assist with student registration in Banner and track enrollment data with Argos.
• Coordinate meetings and calendars; provide admin support to the Department Chair.

Skills

Admin procedures

Communication

Organization

Customer service

Time management

Problem solving

Education

Associate's degree

Bachelor's degree

Tools

Banner

Argos

25Live

Job description

Job Description

Reporting to the Department Chairperson, this position serves as an important point of contact for students, faculty, staff, and other constituents and helps ensure the smooth day-to-day operation of the department.

Location

New York, NY

Category

Staff

Job Type

Part-time

Essential Functions

Departmental Administration and Office Support

• Provide general office support, including front desk coverage, answering telephone calls, and responding to inquiries via email.
• Maintain accurate paper and electronic files and departmental faculty and staff directories.
• Procure and maintain office supplies and equipment.
• Sort and distribute faculty mail.
• Assist the Department Coordinator with additional administrative and departmental tasks.

Student and Faculty Support

• Respond to student inquiries regarding departmental policies and procedures, placement testing, complaints and appeals, and course prerequisites.
• Assist with student registration activities in Banner, including placement test exemptions, prerequisite waivers, registration overrides, faculty absences, and faculty schedules.
• Enter faculty assignments into Banner when necessary.
• Provide backup support for tracking enrollment data through Argos reporting software.

Purchasing and Financial Administration

• Process purchases and voucher payments using the College's Finance Enterprise system.
• Initiate blanket purchase orders.

Scheduling and Departmental Coordination

• Coordinate meetings, appointments, and calendars.
• Schedule meetings using 25Live.
• Provide administrative support to the Department Chairperson and department as needed.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Job Requirements

Minimum Qualifications

• Associate's degree.
• 1-3 years of relevant administrative or office experience.

Preferred Qualifications

• Bachelor's degree.
• 2-4 years of relevant administrative or office experience.
• Experience working in an educational, academic, or similar service-oriented environment.
• Experience working with administrative, student information, financial, or scheduling systems.

Knowledge, Skills, & Abilities

• Knowledge of administrative and clerical procedures, including file and record management and general office practices.
• Strong written and verbal communication.
• Active listening and customer service skills.
• Organization, coordination, and time management.
• Critical thinking, judgment, and problem-solving.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Ability to communicate effectively with students, faculty, staff, and other constituents.
• Work independently and exercise sound judgment.
• Recognize and respond appropriately to problems or changing circumstances.
• Learn and apply new information, procedures, and systems.

Additional Information

Please note all offers of employment are contingent upon successful completion of the background check process.

Salary

Salary: $37.09 per hour

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $37.09 per hour with step increments per Salary Schedule 90, after 18 months of service and annually thereafter.

Work Schedule

Days/Hours: T-Th, 11:30am-5:30pm & F, 11am-5pm; in person; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

• Retirement Plans
• Health Care Plan and Dental Plan
• Employee Assistance Program
• Flexible Spending Account
• Commuter Benefit Plan
• FIT Tuition Exemption Program
• Paid Time Off (Vacation, Personal, Sick and Holidays)
• 4-day Summer Workweek
• Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program

For a full list of FIT benefits, visit our benefits webpage.

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at [phone] or via email at [e-mail].

Visa Sponsorship

This position is not eligible for visa sponsorship by the Fashion Institute of Technology.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people from a range of backgrounds. FIT is firmly committed to creating a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability. The FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether on the basis of race, color, creed, age, national origin, immigration or citizenship status, gender, sexual orientation, disability, marital status, partnership status, caregiver status, sexual and reproductive health decisions, uniformed service, height, weight, any lawful source of income, status as a victim of domestic violence or as a victim of sex offenses or stalking, whether children are, may be or would be residing with a person or conviction or arrest record, or any other characteristic protected by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from veterans and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Chief Equal Employment Opportunity Officer/Title IX Coordinator, 212.217.3360.

Annual Security Report

The safety and well-being of FIT's students, faculty, staff, and visitors is of paramount importance. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, FIT publishes an annual report containing crime statistics and statements of security policy, accessible here: Safety Statistics. A paper copy of the report will be provided upon request by contacting Public Safety's administrative office number at [phone].

Physical Requirements And Work Environment

The working conditions for this position will be primarily in an office space. The physical requirement for this position will require constant sitting, occasional standing, occasional bending, occasional walking, and occasionally lifting 10 lbs. or less.