FIT NYC Faculty Affairs Manager, Office of Faculty Services - Revised

Fashion Institute of Technology; New York (NY); On-site; USD 99,777 - 110,934; Full time

Benefits offered by this job

Health Care Plan

Retirement Plans

Paid Time Off

Flexible Spending Account

FIT Tuition Exemption Program

Employee Assistance Program

Job summary

The Fashion Institute of Technology is looking for a Faculty Services Coordinator to manage the Office of Faculty Services. In this role, you will oversee daily operations, supervise staff, and serve as a resource for faculty.

You will need a Bachelor's degree and at least five years of relevant administrative experience. The position offers a salary range of $99,777.63 to $110,934.21 per year, commensurate with experience.

Qualifications

• Minimum of 5 years of administrative experience in higher education.
• Experience in faculty processes and academic administration.
• Demonstrated experience overseeing administrative support staff.

Responsibilities

• Oversee daily operations of the Office of Faculty Services.
• Supervise administrative support staff.
• Serve as a resource for faculty on college policies and procedures.

Skills

Advanced proficiency in Microsoft Office

Google Workspace

Workflow management

Project management software

Interpersonal skills

Problem-solving

Communication skills

Education

Bachelor's degree

Master's degree preferred

Job description

About Fashion Institute of Technology

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for a Manager, Faculty Affairs.

Job Description

The Faculty Affairs Manager oversees operations in the Office of Faculty Services (OFS). The Office supports the College's academic administrative functions and reports to the Executive Director for Academic and Faculty Affairs within the Academic Affairs Division.

Responsibilities

• Oversee daily operations of the Office of Faculty Services.
• Supervise administrative support staff.
• Lead in the development and maintenance of project management software workflows. Oversee faculty lifecycle data management, process automations and reporting.
• Serve as a resource for administrators and faculty on college policies, academic procedures, and use of work management applications. Support reappointments, tenure, promotions, and sabbaticals.
• Provide guidance on procedures in the Faculty Senate Bylaws, Faculty Handbook, and Collective Bargaining Agreement.
• Support the Office of Human Resources in confidential actions including updates to Personnel files, investigations, and other related matters.
• Provide support to faculty and departments on confidential matters related to reappointment, tenure, promotion, and Certificates of Continuous Employment (CCE). Maintain record of departmental election cycles and eligibility.
• Oversee the student evaluation process for classroom faculty, non-classroom faculty, and classroom assistants.
• Coordinate with the Faculty Senate president and key Faculty Senate committee chairs on meeting preparation, applications for review, ballot generation, senate elections, and communications to stakeholders.
• Coordinate and conduct informational workshops on application processes, timelines, and document requirements for reappointments, tenure, promotion, sabbaticals, and release time for research.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Requirements

Minimum Qualifications

• Bachelor's degree required.
• A minimum of 5 years of responsible administrative experience in higher education, with involvement in faculty processes and academic administration.
• Advanced proficiency in Microsoft Office, Google Workspace, workflow management, and project management software.
• Demonstrated experience overseeing and supervising administrative support staff.
• Proven expertise in parliamentary procedures for committee and meeting sessions.

Preferred Qualifications

• Master's degree preferred.
• 7+ years of relevant managerial experience in higher education or a related sector.
• Prior academic leadership experience is highly desirable.

Knowledge, Skills, & Abilities

• Proven capability to handle confidential matters with discretion, balance multiple demands and projects, and manage current and emerging priorities and competing deadlines.
• Exemplary professionalism, collaboration, discretion, and strong interpersonal skills.
• Effective communication skills, both oral and written.
• Strong organizational, problem-solving, and time-management skills.
• Skill in cultivating and fostering professional collaborative relationships with internal and external stakeholders.
• Developing and conducting training seminars and workshops.
• Automating and streamlining administrative processes.
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Selecting and using appropriate training/instructional methods and procedures for effective learning and teaching.
• Making informed judgments and decisions by considering the relative costs and benefits of potential actions.

Additional Information

Please note all offers of employment are contingent upon successful completion of the background check process.

Salary

Salary: $99,777.63 to $110,934.21 per year; commensurate with experience and qualifications.

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $99,777.63 per year with step increments per Salary Schedule 96, after one year of service and annually thereafter.

Job Title

Faculty Services Coordinator (CBA)

Work Schedule

Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

• Retirement Plans
• Health Care Plan and Dental Plan
• Employee Assistance Program
• Flexible Spending Account
• Commuter Benefit Plan
• FIT Tuition Exemption Program
• Paid Time Off (Vacation, Personal, Sick and Holidays)
• 4-day Summer Workweek
• Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program

For a full list of FIT benefits, visit our benefits webpage.

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at [phone] or via email at [e-mail].

Visa Sponsorship

This position is not eligible for visa sponsorship by the Fashion Institute of Technology.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people from a range of backgrounds. FIT is firmly committed to creating a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability. The FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether on the basis of race, color, creed, age, national origin, immigration or citizenship status, gender, sexual orientation, disability, marital status, partnership status, caregiver status, sexual and reproductive health decisions, uniformed service, height, weight, any lawful source of income, status as a victim of domestic violence or as a victim of sex offenses or stalking, whether children are, may be or would be residing with a person or conviction or arrest record, or any other characteristic protected by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from veterans and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Chief Equal Employment Opportunity Officer/Title IX Coordinator, 212.217.3360.

Annual Security Report

The safety and well-being of FIT's students, faculty, staff, and visitors is of paramount importance. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, FIT publishes an annual report containing crime statistics and statements of security policy, accessible here: Safety Statistics. A paper copy of the report will be provided upon request by contacting Public Safety's administrative office number at [phone].

Physical Requirements and Work Environment

The working conditions for this position will be on campus primarily in an office environment. The physical requirement for this position will require constant sitting, occasional standing, occasional walking, and occasional lifting 10 lbs. or less.