Part-Time Office Assistant - 7010640

State of Missouri; Jefferson City (MO); Sur place; USD 21 000 - 30 000; Temps partiel

Résumé du poste

State of Missouri is seeking a part-time on-site Administrative Assistant for the Visitor Services Program in Jefferson City. Located at 1659 E. Elm Street, this role supports marketing, sign fabrication, interpretive design and warehouse services within Missouri State Parks.

The position offers flexible hours up to 20 hours per week during regular business hours. You will handle budget tracking, invoice processing, supplies ordering, and basic payment processing, while collaborating with

Qualifications

• High school diploma or GED, or equivalent.
• 0-3 years of administrative, clerical, or general office experience.
• Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Responsabilités

• Budget tracking and bill payment processing for the program.
• Coordinate with internal and external team members to order office supplies, process expense reports, and assist with warehouse coordination.
• Assist with payment processing or invoicing issues in coordination with the Business Services Program.
• Clerical tasks including filing, scanning, copying, and file retention maintenance.
• Other duties as assigned.

Connaissances

Attention to Detail

Self-Management

Flexibility

Collaboration

Adaptability

Written Verbal Communication

Formation

High School Diploma or GED

Description du poste

We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values: stewardship, integrity, collaboration, respect and innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.

This position will be located at 1659 E. Elm Street in Jefferson City, MO and will assist a vital program within Missouri State Parks- the Visitor Services Program. The key functions of this program include marketing, graphic design, sign fabrication, interpretive design and planning, warehouse services and vehicle management.

This is a flexible, part-time role up to 20 hours a week. The admin has flexibility to choose the hours worked, provided they fall between regular business hours: 8 a.m. to 5 p.m. Monday through Friday. This role is required to be on-site.

Please note: This is a part-time position and is not eligible for state benefits.

• Responsible for budget tracking and bill pay for the program. This includes receiving invoices electronically or by mail, coding them to ensure they are paid from the correct budget, and processing payments.
• Will coordinate with internal and external team members to order office supplies, process expense reports, and assist with warehouse coordination when necessary.
• May work alongside the Business Services Program to assist with additional administrative duties, payment processing, or invoicing issues.
• Clerical work including filing, scanning, copying, and file retention maintenance.
• Other duties as assigned.

To be successful in this position, a candidate will need the following skills:

• Attention to Detail: Identifying important details and preventing errors or omissions.
• Self-Management: Setting well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision.
• Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
• Collaboration: Working cooperatively with others to accomplish shared objectives.
• Adaptability: Adjusting effectively to changing conditions, priorities, and expectations.
• Written and Verbal Communication: Expressing information clearly and effectively through written and spoken communication.

Equivalent to those typically gained by:

• High school diploma, GED, or equivalent
• 0-3 years of administrative, clerical, or general office experience

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Experience to be Gained:

• You will gain experience in payment processing, budget allocations, administrative support, and learn more about the Missouri State Park system from the inside.
• You will get to join a dynamic team within a vital program.

Stacy Bandelier at 573-526-6846 or [e-mail]

Or

Sally Namassy, Recruiter at [e-mail]