Part-time Membership and Event Coordinator

Ball State University; United States; On-site; USD 23,000 - 25,000; Part time

Benefits offered by this job

Vacation days

Sick days

Holidays

Parental leave

Health insurance

Dental insurance

Retirement benefits

Tuition assistance

Tuition for family

Job summary

Ball State University’s Public Media division seeks a Part-time Membership and Event Coordinator to support donor relations, membership campaigns, and community engagement through events and targeted outreach.

The role involves coordinating with staff, partners, and volunteers to create meaningful experiences that strengthen audience connections and philanthropic support while delivering excellent customer service to members and donors.

Qualifications

• Associate degree or two years of related experience accepted in lieu of degree.
• At least one year of related experience in fundraising, events, or related area.

Responsibilities

• Manage donor and membership processing, including gifts, pledges, record maintenance, and confidential financial information in Public Media databases.
• Provide member support by responding to inquiries via phone and email and preparing acknowledgment letters and stewardship communications.
• Generate reports, maintain donor databases, and manage lists.
• Support fundraising through direct mail, email campaigns, membership renewals, on-air drives, and special events.
• Assist membership operations by overseeing premium fulfillment, tracking inventory, coordinating supplies, and collaborating with staff to meet goals.
• Coordinate and support planning and execution of Ball State Public Media events annually with staff, vendors, volunteers, sponsors, and partners.

Skills

Donor relations

Membership campaigns

Event planning

Customer service

Education

Associate degree

Bachelor’s degree (preferred)

Job description

Position Title: Part-time Membership and Event Coordinator

Compensation: $16.50 - 17.84

Department: Public Broadcasting_A

Start Date: 09/22/2026

About this opportunity:

Ball State Public Media is seeking a motivated and detail-oriented professional to join our team as a Membership & Event Assistant. This position offers an exciting opportunity to support fundraising, membership, and community engagement efforts that help advance the mission of public media. The successful candidate will assist with donor relations, membership campaigns, event planning, and audience engagement initiatives while delivering outstanding customer service to members, donors, and community partners. This role is ideal for someone who enjoys building relationships, coordinating events, and contributing to meaningful work that connects, informs, and enriches our community. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

Position Function:

The Membership & Event Assistant plays a key role in advancing Ball State Public Media's fundraising, membership, and community engagement efforts. This position supports donor stewardship and membership operations while helping to plan and execute events that strengthen audience connections and philanthropic support. Working collaboratively with staff, community partners, and donors, the coordinator delivers exceptional customer service, supports fundraising campaigns, and helps create meaningful experiences that enhance the organization's mission and impact.

Duties and Responsibilities:

• Manage donor and membership processing, including gifts, pledges, record maintenance, and confidential financial information in Public Media databases


• Provide exceptional member support by responding to inquiries via phone and email and preparing acknowledgment letters and stewardship communications.


• Generate reports, maintain donor databases, and manage lists


• Support fundraising initiatives through direct mail, email campaigns, membership renewals, on-air drives, and special events.


• Assist with membership operations by overseeing premium fulfillment, tracking inventory, coordinating supplies, and collaborating with Ball State Public Media staff to achieve fundraising and audience engagement goals.


• Coordinate and support the planning and execution of Ball State Public Media events annually, collaborating with staff, vendors, volunteers, sponsors, and community partners to ensure successful outcomes


• Plan and manage small community engagement events and special programs throughout the year, including educational, cultural, and family-focused activities that support Public Media’s goals.


• Communicate effectively with community organizations, municipal agencies, vendors, and stakeholders, securing permits, licenses, and other approvals necessary for event operations.


• Other related duties as assigned


• Maintain regular and predictable attendance

Minimum Qualifications:

Associate degree or an additional two years of related experience will be accepted in lieu of an associates degree. At least one year of related experience in fundraising, events, or related area.

Preferred Qualifications:

Bachelor’s Degree in a communication-related field

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments.

We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow. Curious about our excellent benefits package? We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.

Goodness requires action to grow. We're dedicated to doing our part to keep goodness growing in Muncie, at our university, and as far beyond as possible. That's where you come in. When you join our team, you become part of goodness in action. Our main priority: uplifting students so they can discover their full potential. This is how we fly. There are about 3,000 full-time faculty and staff in the Ball State University work family. Each brings unique gifts to help us be the kind of institution we want to be. In return, we do our best to take care of them through comprehensive medical and dental plans, a Health Savings Account (which we contribute to), and a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family. We can offer you more.

Where you live matters just as much as where you work. We get it. That's why we've invested since the very beginning in making our hometown work. On campus, find state-of-the-art facilities and one-of-a-kind arts and cultural events. In Muncie, you'll find a warm and welcoming community with affordable housing and a vibrant downtown arts, food, and music scene. What could be better? You here - for starters.

Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status. Ball State provides accommodations to qualified individuals with disabilities who can perform the essential functions of the position. Contact Melissa Rubrecht, Director of Employee Relations, at 765-285-1823 for assistance.

People and Culture Services Administration Building (AD), Room G008 2000 University Avenue Muncie, IN 47306 8:00 a.m.-5:00 p.m. Monday-Friday Phone: [phone] Fax: [phone]