Part Time Medical Office Manager

Anderson Sport and Wellness a Physical Therapy Corporation; Newport Beach (CA); On-site; Part time

Job summary

Join a premier holistic physical therapy clinic in Newport Beach as a Medical Office Manager. This role involves managing operations, overseeing staff, and enhancing patient care in a nurturing environment. You'll be the first point of contact for patients, ensuring exceptional service while supporting a collaborative team dedicated to holistic wellness.

Benefits

Flexible Schedule

Opportunities for Growth

Community Education Events

Qualifications

• Experience in a physical therapy or chiropractic setting preferred.
• Supervise and mentor interns and students.

Responsibilities

• Manage appointment scheduling, billing, and EMR documentation.
• Ensure compliance with HIPAA and healthcare regulations.
• Support light marketing and content workflows.

Skills

Organizational Skills

Communication

Problem Solving

Tech-Savvy

Education

2+ years of experience in medical or wellness office administration

Tools

EMR platforms

Google Workspace

Microsoft Office

CRM software

Job description

2 days ago Be among the first 25 applicants

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Join a Premier Holistic Physical Therapy and Wellness Clinic in Newport Beach

At Anderson Sport and Wellness, A Physical Therapy Corporation, we’re more than a clinic—we're a community devoted to the holistic health and wellness of every patient. Our practice specializes in orthopedic manual therapy, solving chronic pain, return-to-sport rehabilitation, and personalized wellness services, all delivered in a one-on-one, client-centered environment. We incorporate advanced manual therapy, Pilates, the MELT method, nutritional consultation, mind-body approaches, and cutting-edge technology including but not limited to Rapid Release Technology, the Neubie by Neufit and Frequency Specific Microcurrent to deliver a truly holistic approach. In addition, we partner with other practitioners such as acupuncturists, naturopaths, psychotherapists, and functional medicine physicians to produce optimal outcomes for our patients.

We are looking for a Medical Office Manager who is highly motivated, organized, and ready to lead within a nurturing, fast-paced, and forward-thinking environment. This is an exciting opportunity to become a central figure in a growing practice while helping shape the patient experience and supporting our mission to heal through connection and care.

What You'll Do

• Be the warm and professional first point of contact for all patients—setting the tone for an exceptional client experience
• Manage appointment scheduling, billing, and accurate EMR documentation
• Supervise and mentor interns, externs, and students; provide structure, accountability, and guidance
• Collaborate with the owner, therapists, aides to ensure smooth daily operations
• Ensure compliance with HIPAA and all applicable healthcare regulations
• Maintain supply inventory and place timely orders to ensure clinical readiness
• Help evaluate and implement operational improvements to enhance patient care and clinic efficiency
• Maintain and troubleshoot basic clinic technology and communication systems in coordination with IT
• Monitor and respond to client inquiries within 24 hours, ensuring no opportunity for care is missed
• Oversee accurate billing, charge capture, and ensure revenue goals are supported
• Support light marketing and content workflows (social media, YouTube, podcasts, CRM via physiofunnels) - you will be managing interns in this capacity
• Compile and track business data (e.g., patient visits, revenue, lead generation) to assist in strategic planning
  
  

What We're Looking For

• 2+ years of experience in medical or wellness office administration (physical therapy or chiropractic setting strongly preferred)
• Friendly, confident, and empathetic communicator—both written and verbal
• Strong organizational and multitasking skills, with exceptional attention to detail
• Positive, proactive, and resourceful—someone who brings ideas and solves problems independently
• Tech-savvy: comfortable with EMR platforms (WebPT or Kareo), Google Workspace, Microsoft Office, and CRM software (physiofunnels a plus)
• Experience supervising interns, students, or junior staff
• Enthusiastic about holistic wellness and aligned with our mission to deliver compassionate, individualized care
  
  

Compensation

• Competitive pay: $48-$55/hour depending on expertise
  
  

Why Join Us?

• You are able to work 20-29hours a week in a welcoming, boutique, and highly specialized wellness clinic in beautiful Newport Beach
• Schedule is flexible
• Become part of a collaborative, heart-centered team that truly cares about each other and our patients
• Be involved in community education through wellness events and free workshops
• Opportunities for growth within the company based on performance
• Make a difference in people's lives every day by supporting their journey to recovery and wellness - we regularly help people recover function who were unable to achieve the same result elsewhere
  
  

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Health Care Provider

• Industries

  Internet Publishing

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