Part- Time Medical Office Assistant

Erickson Senior Living; Richmond (VA); On-site; USD 29,000 - 32,000; Part time

Benefits offered by this job

PTO plans

Volunteer hours

401k match

Onsite medical centers

Education assistance

Growth opportunities

Job summary

Erickson Senior Living is seeking a Part-Time Medical Office Assistant at Avery Point, Short Pump, VA 23238. You will greet patients, gather initial information, and provide essential administrative support to ensure top-quality care and service. Compensation ranges from $21.00 to $23.00 per hour, commensurate with experience.

Onsite roles with comprehensive benefits and growth opportunities. The position requires at least 1 year of front medical office experience, ability to operate a

Qualifications

• Minimum 1 year of front medical office experience required.
• Ability to use a multi-line electronic telephone system.
• Basic computer skills.
• Excellent communication skills.
• Filing/charting and documenting accurate patient records.

Responsibilities

• Greet patients at the front desk and collect initial information.
• Answer multi-line phone and take accurate messages.
• Upload new patient information into the portal.
• Request and follow up on patient medical records from outside providers.
• Scan and file documents into patient charts and attach reports to referrals.
• Verify insurance prior to appointments; update information in the system.
• Make daily reminder calls for upcoming appointments.
• Assist with Visit Prep forms to support efficient provider visits.
• Coordinate care with other departments as needed.
• Handle spreadsheets and tasks as directed by Practice Administrator.
• Provide exceptional customer service to residents, families, and vendors.

Skills

Front desk experience

Phone system proficiency

Basic computer skills

Excellent communication

Document patient records

Tools

EHR system

Job description

Location:

Avery Point by Erickson Senior Living

Join our team as a Part‑Time Medical Office Assistant. In this role, you will be the first point of contact for patients, greeting them and gathering initial information, including contact and insurance details. You will also provide essential administrative support to ensure that every patient receives top‑notch care and service.

_ Compensation: $21.00 - $23.00 per hour, commensurate with experience _

What we offer

• A culture of diversity, inclusion, equity and belonging, which builds on our mission, vision and values
• PTO Plans, PLUS company paid volunteer hours for eligible team members, in accordance with applicable state law
• 401k for all team members 18 and over with a company 3% match
• Onsite medical centers, providing wellness visits and sick care for all team members over 18 years of age
• Education assistance, certification reimbursement and access to over 6,000 courses through our online learning library, designed to enhance your current skills and build new ones
• Growth Opportunities - grow with the company as we open new communities and expand on our existing ones!

How you will make an impact

• Receive and schedule patients at the front desk as well as answering the phone taking accurate messages.
• Answer multi‑line phone while documenting concise messages from internal/external customers
• Manage the uploading of new patient information into the portal.
• Request patient medical records from outside providers and follow‑up as necessary to ensure receipt
• Accurate scanning and placement of documents into patient charts and labeled correctly to include attaching reports to referral/order in order to close the referral loop
• Verify Insurances prior to appointment (to include manual verification, if needed); Add/Update Insurance information into the system.
• Make daily reminder calls to patients for upcoming appointments.
• Assist with completion of Visit Prep forms to ensure efficient provider visit
• Partners with other departments/Specialists to assist in the coordination of care when needed
• Work on spreadsheets and tasks as directed by Practice Administrator.
• Provide exceptional customer service to residents, families, and vendors

What you will need

• Minimum of 1 year of front medical office experience required
• Ability to use of multi‑line electronic telephone system
• Basic Computer skills
• Excellent communication skills
• Filing/charting and documenting accurate patient records

Please note that specific state regulations and requirements may be applicable. These regulations take precedence over the requirements outlined in the job description.

Avery Point is a beautiful 94-acre continuing care retirement community located in Short Pump, Virginia, just minutes from downtown Richmond. We’re part of a growing national network of communities managed by Erickson Senior Living, one of the country’s largest and most respected providers of senior living and health care. Avery Point helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well‑being services for those who live and work with us. As part of our team, you’ll enjoy flexibility and work‑life balance to meet your personal and professional goals, and we are committed to providing you with opportunities to learn and grow.

Erickson Senior Living, its affiliates, and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information or any other category protected by federal, state or local law.