Part-Time Maternity Admin Assistant (Islands, 12m FTC)

NHS Scotland; Lewis (IA); On-site; USD 39,000 - 44,000; Part time

Job summary

NHS Scotland is seeking a highly organised Maternity Services Secretary/Administrator to provide comprehensive administrative support to the maternity team. The role focuses on accurate record keeping, effective communication, and efficient processes in a healthcare setting.

Working 22.5 hours per week on a fixed-term 12-month contract, you will handle referrals, appointments, minute taking, and liaison with midwives and obstetricians, while ensuring confidentiality and compliance with

Qualifications

• Organised and motivated individual with healthcare admin experience.
• Ability to manage confidential information and sensitive data.
• Experience handling telephone and email enquiries professionally.

Responsibilities

• Provide administrative support to the maternity team including midwives and managers.
• Manage telephone and email enquiries in a confidential manner.
• Arrange appointments, clinics and meetings.
• Maintain electronic patient records and databases.
• Process referrals and correspondence promptly and accurately.
• Prepare documentation and reports including minute taking.
• Support coordination of maternity clinics and services.
• Ensure compliance with confidentiality, information governance and data protection.

Skills

Administrative support

Communication

Organisational skills

Tools

Electronic records system

Job description

NHS Scotland is seeking a highly organised Maternity Services Secretary/Administrator to provide comprehensive administrative support to the maternity team. The role focuses on accurate record keeping, effective communication, and efficient processes in a healthcare setting.

Working 22.5 hours per week on a fixed-term 12-month contract, you will handle referrals, appointments, minute taking, and liaison with midwives and obstetricians, while ensuring confidentiality and compliance with