Part-Time Law Library Assistant

Cobb County Government; Georgia; On-site; USD 40,000 - 50,000; Full time

Job summary

Cobb County Government is seeking a specialized administrative and clerical staffer to support an assigned judicial office. The role involves managing daily court office operations, assisting the judge with documents and research, and maintaining calendars with coordination across jurors, inmates, and court staff.

The position emphasizes high-quality customer service, accurate processing of legal paperwork, and professional interaction with attorneys, litigants, and the public in a demanding

Qualifications

• High School Diploma or GED is required, supplemented by vocational or technical training in administrative technology; supplemented by five years of experience providing administrative and clerical support in a legal environment.

Responsibilities

• Assist judge with legal documents and research; prepare and maintain calendars; coordinate with Jury Administrator and Sheriff's office for juror and inmate attendance; assist with media accommodations and courtroom proceedings.
• Coordinate weekly court calendar, assign dates, create and distribute notices; email calendar changes to involved parties; interact with parties regarding scheduling issues.
• Provide customer service by phone, mail, and in person; review and accept documents per procedures; respond to routine and complex questions or complaints; initiate problem resolution.
• Process court documents: subpoenas, orders, hearings, warrants, case documents; review, record, file documentation; create reports; schedule courtroom personnel.

Skills

Customer service

Administrative support

Research skills

Education

High School Diploma or GED with vocational/technical training in administrative technology

Tools

Microsoft Office

Job description

The purpose of this classification is to provide specialized administrative and clerical support to an assigned judicial office.

Manages daily operations of assigned judge's office to facilitate proper court administration: assists judge with legal documents and research; prepares and maintains calendars; coordinates with Jury Administrator for the calling of required jurors; coordinates with Sheriff's office for the attendance of inmates; makes accommodations for media when necessary; and assists judge, attorneys, internal and external customers with courtroom proceedings as needed.

Coordinates the weekly court calendar, assigns court dates; creates, maintains and distributes calendar; verifies holidays and includes trials, motions and hearings; prepares and e-mail notices for calendar changes to all involved parties; interacts with parties regarding scheduling issues or conflicts; and appears in court for arraignment and calendar call.

Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; and initiates problem resolution.

Processes various court-related documentation in accordance with court procedures and time frames: assists in preparing, receiving, responding to, and processing subpoenas, court orders, hearings, continuances, bench and probation warrants, case initiation documents, case dispositions, citations, deeds, and/or other legal documents; receives and date stamps legal documents; distributes and submits information and legal documents to appropriate parties; reviews, verifies, records and files documentation and records; and creates spreadsheets and reports of activities. Coordinates the scheduling of courtroom personnel, such as bailiffs, interpreters, court reporters, clerks and deputies for all court hearings.

Serves as liaison between judge and attorneys, staff, litigants, other departments/agencies, and the general public: provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality.

Performs other related duties as assigned.

Minimum Qualifications

High School Diploma or GED is required, supplemented by vocational or technical training in administrative technology; supplemented by five years of experience providing administrative and clerical support in a legal environment.

Preferred Qualifications

• Proficiency with Microsoft Office, internet research, and common office equipment.
• Experience assisting the public with computers, online resources, and basic technology questions.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks.
• Ability to work independently, exercise sound judgment, and remain professional in a busy public-facing environment.
• Familiarity with legal terminology, court procedures, or legal research resources is desirable but not required.
• A willingness to learn new technology, library procedures, and legal information resources.
• Previous experience in a library, courthouse, law office, government agency, or other public service environment.

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.