Deputy Clerk III - Pretrial Division

Cobb County Fire and Emergency Services; Marietta (GA); On-site; USD 36,000 - 52,000; Full time

Job summary

Cobb County Fire and Emergency Services is seeking an administrative support professional to assist with court operations, data entry, and customer service. The role involves processing legal documents, maintaining records, and supporting court staff in a fast-paced environment.

The ideal candidate has a High School Diploma or GED and at least three years of clerical experience, with strong attention to detail and the ability to work with sensitive information.

Qualifications

• High School Diploma or GED required; supplemented by relevant administrative experience.
• Three years of experience providing administrative or clerical support.

Responsibilities

• Assist with leadership of co-workers and provide clerical support for court operations.
• Handle customer service requests by phone, mail, and in person; provide information on court services, procedures and fees.
• Process and manage subpoenas, court orders, hearings, and other legal documents.
• Enter data into computer systems, maintain records and filing systems, and prepare reports.

Skills

Administrative support

Customer service

Data entry

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

The purpose of this classification is to provide administrative and clerical support to an assigned Court.

Essential Functions

• May assist in leading work activities of co-workers: confers with co-workers and assists with complex/problem situations; provides technical expertise; and may assist with training and instructing co-workers regarding operational procedures and proper use of equipment.
• Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; and initiates problem resolution.
• Processes various court-related documentation in accordance with court procedures and time frames: assists in preparing, receiving, responding to, and processing subpoenas, court orders, hearings, continuances, bench and probation warrants, case initiation documents, case dispositions, citations, deeds, and/or other legal documents; receives and date stamps legal documents; distributes and submits information and legal documents to appropriate parties; reviews, verifies, records and files documentation and records; and creates spreadsheets and reports of activities.
• Enters data from court and legal documents into computer systems, databases and applications: scans, indexes and records court case information and legal documents; audits and reviews data for accuracy; updates case disposition information; and maintains accurate records and filing systems.
• Collects, records and processes fees: processes court payments, taxes, recording fees, and other items according to division/department assignment and per established procedures; enters payments/ posts checks into specified computer application; assigns fees to proper case or property; balances monies received; and processes fees as required.
• Participates in special projects as requested by assigned judge; may coordinate staff activities with those of other units or divisions; attends court as required for arraignments, motions, pretrial and trial court calendars, and/or court proceedings for entries, sanctions, and terminations; and testifies during court hearings as required.
• Performs other related duties as assigned.

Minimum Qualifications

High School Diploma or GED required; supplemented by three years of experience providing administrative or clerical support.

Physical Abilities

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.