Part Time HR Representative

Shaw University; Raleigh (NC); On-site; USD 20,000 - 26,000; Part time

Job summary

Shaw University is seeking a part-time Human Resources Representative to support day-to-day HR operations under the Leader of Human Resources. The role is less than 30 hours per week and involves administering programs, policies, and procedures within the HR office.

Key duties include benefits administration, HR communications, onboarding, performance management support, employee relations assistance, compliance, and HRIS maintenance.

Qualifications

• Bachelor’s degree preferred.
• 3–5 years HR experience or combination of education and relevant experience.
• Knowledge of human resources laws and regulations.
• Knowledge and experience with digital technology, social media, HRIS software.
• Detail oriented with strong written, verbal communication, and public speaking skills.
• Proficient using Microsoft Office (Word, PowerPoint, SharePoint, Excel) and web searches.
• Ability to work independently and collaboratively balancing multiple priorities.

Responsibilities

• Facilitating the administration of employer-sponsored benefits.
• Disseminating various HR communications.
• Assisting with performance management and improvement systems.
• Assisting in resolving employee relations issues.
• Ensuring compliance with regulatory concerns and reporting.
• Assisting with employee onboarding, development, and training processes.
• Facilitates New Employee Orientation.
• Documenting HR processes.
• Performing office administration duties.
• Assisting with employee safety, welfare, wellness, and health; and maintaining HRIS system.
• Other duties as assigned.

Skills

Detail oriented

Written communication

Verbal communication

Public speaking

Independence

Collaboration

Time management

Web research

Education

Bachelor’s degree preferred

Tools

HRIS software

Microsoft Office

Job description

Reporting to the Leader of Human Resources, the PT Human Resources Representative handles the day-to-day operations of the Human Resource office. This PT position is assigned to work less than thirty (30) hours per week. The PT HR Representative is directly involved in the administration of the programs, policies, and procedures of the human resources department.

Essential Job Functions:

• Facilitating the administration of employer-sponsored benefits.
• Disseminating various HR communications.
• Assisting with performance management and improvement systems.
• Assisting in resolving employee relations issues.
• Ensuring compliance with regulatory concerns and reporting.
• Assisting with employee onboarding, development, and training processes.
• Facilitates New Employee Orientation.
• Documenting HR processes.
• Performing office administration duties.
• Assisting with employee safety, welfare, wellness, and health; and
• Maintaining HRIS system
• Other duties as assigned.

Supervisory Responsibilities

None

Minimum Job Qualifications

Education and/or Experience

• Bachelor’s degree preferred
• A minimum of three to five years of recent and related HR experience OR combination of education and relevant experience
• Knowledge of human resources laws and regulations
• Knowledge and experience with digital technology, social media, HRIS software
• Detail oriented with strong written, verbal communication, and public speaking skills
• Proficient using the latest versions of Microsoft Office (i.e., Word, PowerPoint, SharePoint, Excel), and web searches.
• Ability to work independently and collaboratively balancing multiple priorities simultaneously

Certificates, Licenses or Registrations

Possession of a valid driver's license and a good driving record as defined by Shaw; PHR preferred

Five Specific Competencies

Achieving Results

Sets challenging goals, tracks progress towards them, solves performance problems, and demonstrates urgency and drive towards achieving them.

Collaboration

Builds constructive working relationships with clients/customers, other work units, community organizations and others to meet mutual goals and objectives. Behaves professionally and supportively when working with individuals from a variety of ethnic, social and educational backgrounds.

Communication

Clearly and respectfully conveys and receives information and ideas through a variety of media to individuals or groups in a manner that engages the listener, helps them understand and retain the message, and invites response and feedback. Keeps others informed as appropriate. Demonstrates good written, oral, and listening skills.

Customer Service

Makes customers/clients and their needs a primary focus of one’s actions; shows interest in and understanding of the needs and expectations of internal and external customers (including direct reports); gains customer trust and respect; meets or exceeds customer expectations.

Strategic Focus

Understands how an organization must change considering internal and external trends and influences; keeps the big, long-range picture in mind; builds a shared long-range organizational vision with others. Committed to course of action to achieve long-range goals and influences others to translate vision into action.

Other Competencies (skills, abilities, behavior)

Must have a philosophy that is consistent with the Mission, Vision and Core Values of the organization. Vision, commitment, and experience in achieving goals and pursuing excellence is critical. Strong oral, written presentation skills. Strong empathy and people skills. Excellent organizational skills. Ability to work well independently and as a member of a team. Ability to manage multiple projects simultaneously. Must be able to read, write and speak fluently in English.

Physical Demands

Ability to sit or stand for up to 8 hours/day. Some lifting (up to 25 pounds occasionally), bending, and carrying. Specific vision abilities include the ability to use close vision and see colors. The employee is regularly required to talk and hear, and to use hands and fingers to handle or feel.