Part-Time HR Operations Coordinator- 20 hours

Houston Area Womens Center; Houston (TX); Hybrid; USD 22,000 - 31,000; Part time

Benefits offered by this job

Hourly pay $19.00

Semi-monthly pay schedule

Paid time off

Employee Assistance Program

Job summary

Houston Area Women’s Center is seeking a Part-Time HR Operations Coordinator to support the Director of Human Resources in daily HR tasks. The role includes compliance audits, HRIS maintenance, and coordination of meetings and employee engagement.

The position offers hybrid work, with on-site hours 3 days per week and flexible college student hours between 9 a.m. and 6 p.m.; travel up to 25% is possible.

Qualifications

• High school diploma or equivalent.
• 1+ year of experience in Human Resources.
• 1+ year of experience with HRIS.
• 2+ years of customer service and administrative support.
• Bachelor's degree in HR or enrollment with graduation within 12 months.
• 2+ years of customer service and administrative support.
• Bilingual preferred.
• Proficient in Microsoft Office (Word, Teams, Outlook).
• Valid Texas driver’s license with good driving record; travel to off-site locations.

Responsibilities

• Audit new hire files for compliance and onboarding readiness.
• Provide data and reports for HR leadership.
• Maintain HR metrics dashboards and HRIS users.
• Audit onboarding documents and generate monthly error reports.
• Audit HRIS and I-9/E-Verify for compliance.
• Update Organizational Chart bi-weekly and align with HRIS.
• Support full-cycle performance management processes.
• Coordinate employee engagement activities and onboarding.

Skills

Strong communication skills

Strong organizational skills

Multi-tasking skills

Microsoft Office proficiency

Education

2 Year Degree

Bachelor's degree in Human Resources or related field, or enrollment with graduation within 12 months

Tools

HRIS

Mineral LMS

Microsoft Office

Teams

Job description

Job Details

• Job Location: HOUSTON, TX 77054
• Position Type: Part Time
• Education Level: 2 Year Degree
• Travel Percentage: Up to 25%
• Job Shift: Day
• Job Category: Nonprofit - Social Services

Position Summary

As the Part-Time HR Operations Coordinator you will undertake a variety of administrative HR duties for the Director of Human Resources. This role will support the HR Operations Coordinator by facilitate daily, weekly, monthly, quarterly, and annual HR functions such as compliance audits, support the HR Operations Coordinator in maintaining Human Resources Information System (HRIS), support the People & Culture team with coordination of meetings and Employee Engagement. This position will provide the agency with administrative support related to the HR function.

Work Schedule

Monday- Thursday: 9:00 AM – 1:00 PM

Friday: 9:00 AM – 1:00 PM

3 days per week onsite

Work Model

Hybrid

Flexibility in scheduled hours for college student between the hours of 9 a.m.-6 p.m.

Local Travel: up to 25%

Our Total Compensation Package

• Hourly Compensation: $19.00
• Pay schedule Semi-monthly
• Generous Paid Time Off based on hours worked
• Employee Assistance Program

Imagine a place where your talent can make a meaningful difference in people’s lives.

Working at Houston Area Women’s center gives you a rewarding experience in which our diverse team of employees work together as part of the empowerment of a survivor’s life and at the same time part of a much larger mission. We are committed to doing the work and challenging each other to be an organization in which everyone is respected and heard. Every day we continue to embed diversity, inclusion, belonging, and equity in everything we do as we provide service to survivors of domestic and sexual violence.

Qualifications: The Requirements We are Seeking

Option 1: Education and Experience

• High school diploma or equivalent.
• Minimum of one (1) year of experience in Human Resources.
• Minimum of one (1) year of experience working with a Human Resources Information System (HRIS).
• Minimum of two (2) years of experience in customer service and administrative support.

Option 2: Education and Experience

• Bachelor's degree in Human Resources or a related field, or current enrollment in a bachelor's degree program with an anticipated graduation date within twelve (12) months.
• Minimum of two (2) years of experience in customer service and administrative support.
• Bilingual preferred.
• You are proficient in Microsoft Office (Word, Teams, Outlook)
• You have a valid Texas driver’s license with a good driving record; reliable transportation; ability to travel to off-site locations utilizing personal transportation.

What you Deliver in this role

Administrative Support & Compliance

• Audited new hire files to ensure compliance and completion prior to employee start dates, partnering closely with Talent Acquisition, HR Operations, and HR leadership to resolve discrepancies and maintain onboarding readiness.
• Provide data and reports for HRD as requested.
• Maintain HR Metric Dashboard.
• Maintain users within OAG new hires, terminations etc.)
• Maintained accuracy and compliance of new hire records by auditing onboarding documentation, escalating issues as needed, and generating monthly error reports to identify trends and support continuous training improvements.
• Performed detailed audits of new hire files to ensure policy and compliance standards were met before start dates, while providing monthly reporting and insights to support process improvement and targeted training initiatives.
• Audit new hire I-9 and E-verify to ensure compliance with state and federal requirements.
• Update Organizational Chart bi-weekly and ensure alignment to the HRIS.

Human Resources Information System (HRIS) and other systems

• Create new users and passwords for HRIS client side, and provide password reset support.
• Maintain users and passwords within Mineral LMS platform.
• Audit Mineral training weekly and communicate to employees and leaders.
• Audit HRIS Dashboard weekly and communicate to employees and leaders past due documents & training.
• Create, organize, and edit reports for leadership.
• Maintain, organize and track job descriptions- maintain JD library (Teams & HRIS).

Performance Management

• Track and provide reminders to leaders and employees related to 90-day Performance Reviews and Annual Performance Reviews and provide HR Manager and HR Director updates.
• Support HR Operations Specialist with administrative support within the full cycle Performance Management process: goals, employee assignment, creation of reviews.

Responsive Operations

• Respond to employee questions in a timely and professional manner and in accordance with agency, state and federal requirements.

Employee Engagement

• Assist People & Culture team in the coordination of all internal training, summit, All Team Convening, Open Enrollment, Employee Engagement activities, etc.
• Agency Calendar: create, edit, and coordinate agency calendar events, reminders etc.
• HR Newsletter: Compliance and HRIS Updates
• Participate in coordination of New Hire Orientation

Talent Acquisition

• Provide onboarding support of new hires.

Professional Development

• Maintains professional and technical knowledge by attending educational workshops, webinars, reviewing professional publications, establishing personal network, and participating in professional societies.
• Other duties and projects as assigned by leadership.
• Other duties/projects may be assigned.

What Skills and Assets you bring, and more

• You have strong communication skills
• You have great organization skills
• You have strong multi-tasking skills
• You have intermediate knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint)
• You can work independently and well with others

Conclusion

When you work here at HAWC you make an impact not just in the lives of the survivors and the people you help, but also make an impact in our own lives and our community. We learn and grow with a purpose where we strive to work for a common cause, which is to end domestic and sexual violence for ALL.