Part-Time HR Office Support Specialist

yakimacounty; Washington; On-site; USD 27,000 - 34,000; Part time

Benefits offered by this job

Health Care Benefits (Medical, Dental,

Vision, Basic Life and Basic LTD

Retirement Benefits

Paid Vacation

Paid Holidays

Paid Sick Leave

Job summary

Yakima County Government is seeking an Office Support Technician (Part-Time, 30 hours per week) in the Human Resources Department. You will support office processes, maintain records, and assist applicants and the public with information requests and form completion.

Responsibilities include HRIS data entry, processing employment-related documents, and organizing files. This role requires accuracy, knowledge of records management, and adherence to laws and regulations.

Qualifications

• Part-time, 30 hours per week.
• Non-Exempt (eligible for overtime).
• Knowledge of HRIS and records management.

Responsibilities

• Serves as a knowledgeable resource to Yakima County staff, job applicants and the general public by receiving and responding to a wide variety of information requests in person, on the telephone or via email.
• Responds to requests involving employment records, job applications status, general benefit information and other Human Resources matters as defined for public records requests or refers to appropriate staff member for response.
• Assists the general public and employees in person, via phone or email with completion of employment forms such as: employment applications and related processes, benefit enrollment and change forms.
• Responds to complex financial, insurance and social service agency inquiries for information regarding employment status, benefits and salary calculations as needed.
• Performs data entry into a Human Resource Information System (HRIS) and other employment related software and websites for candidate tasks and accounts payable.
• Receives cash and issues receipts for application processing fees and benefits payments.
• Processes weekly deposits using Treasurer Deposit Software.
• Prepares employment files for imaging, validating files for entirety.
• Completes special projects for imaging of current personnel files.
• Prepares and organizes office, employee, and recruitment files for archiving.
• Maintains personnel files, office files and other file systems and databases.
• Creates employment and job files for each recruitment as directed; closes job files.
• Prepares job announcements and distributes.
• Gathers historical information for employment related research projects and requests for public disclosure.
• Purges files in accordance to established retention schedules.
• Maintains, updates, and replenishes forms/booklets and collates orientation packets as needed.
• Formats, reviews and maintains distribution of specialized information and documents such as: weekly job announcements in electronic and paper format, personnel files and recruitment files.
• Takes minutes at HR Staff meetings including consolidating all staff notes and distributing.
• Creates, summarizes, edits and/or distributes a variety of documents such as correspondence and reports in support of the Human Resources function.
• Prepares Resolutions and Agenda Requests forms for presentations, agreements and resolutions for BOCC Agenda.
• Responsible for maintaining and scheduling the Human Resource Conference Room.
• May assist others with scheduling appointments / meetings for others or within the office or for recruiting / benefits purposes.
• Event coordinator for wellness programs (benefits / financial).
• Responsible for monitoring the HR email and determining what staff in HR to forward emails to based on subject content.
• Administers online software to set up testing requirements for pre-employment tests for applicants for various computer skills.
• Operates identification badge equipment to take pictures for ID Badges.
• Prepares and activates new and duplicate ID badges for employees, contractors, volunteers, vendors and visitors.
• Deactivates ID badges

Job description

Yakima County Government is seeking an Office Support Technician (Part-Time, 30 hours per week) in the Human Resources Department. You will support office processes, maintain records, and assist applicants and the public with information requests and form completion.

Responsibilities include HRIS data entry, processing employment-related documents, and organizing files. This role requires accuracy, knowledge of records management, and adherence to laws and regulations.