Part-Time GoHighLevel & Marketing Automation Virtual Assistant

Avocado VA Inc.; United States; Remote; USD 28,000 - 50,000; Part time

Job summary

Avocado VA Inc. is seeking a skilled GoHighLevel Virtual Assistant to provide technical and administrative support for two growing businesses. You will build and manage funnels, create email campaigns, and support online course sales, with familiarity in Skool and Kit (ConvertKit).

The role starts as a part-time position and may expand to include patient coordination and additional responsibilities as the businesses grow. Strong English communication and independent work are required.

Qualifications

• Hands-on GoHighLevel experience.
• Strong understanding of sales funnel creation and marketing automation.
• Experience with Skool and Kit (ConvertKit).
• Knowledge of email marketing, campaign management, and workflow automation.
• Experience supporting online courses, digital products, or membership communities is an advantage.
• Strong organizational and multitasking skills.
• Excellent written English and communication skills.
• Ability to work independently and manage tasks across multiple businesses.

Responsibilities

• GoHighLevel management: build, configure, and maintain funnels and landing pages.
• Set up and manage automated workflows, triggers, and follow-up sequences.
• Create and manage email campaigns and automations.
• Organize databases, tags, and pipelines; troubleshoot issues.
• Assist with Skool communities and online courses; support launches and communications.
• Create and manage email broadcasts and sequences through Kit.
• Coordinate across marketing platforms and digital product sales funnels.
• Support patient coordination tasks as role expands.

Skills

GoHighLevel expertise

Sales funnels

Marketing automation

Email campaigns

Organization

Independent work

Written English

Tools

GoHighLevel

Skool

Kit (ConvertKit)

Job description

Part-Time GoHighLevel & Marketing Automation Virtual Assistant

November 2, 2026

Job Overview

We are looking for a skilled and detail-oriented GoHighLevel (GHL) Virtual Assistant to provide technical and administrative support for two growing businesses.

The ideal candidate should have hands-on experience with GoHighLevel, particularly in building and managing sales funnels, setting up email campaigns, and supporting online course sales. Familiarity with Skool and Kit (formerly ConvertKit) is also highly preferred.

This is initially a part-time position, with the opportunity to take on additional responsibilities as the businesses grow. The role may eventually expand to include basic patient coordination and administrative support.

Key Responsibilities

1. GoHighLevel (GHL) Management

Build, configure, and maintain sales funnels and landing pages.

Set up and manage automated workflows, triggers, and follow-up sequences.

Create and manage email marketing campaigns and automations.

Organize and maintain contact databases, tags, and pipelines.

Troubleshoot funnel, workflow, and integration issues.

Assist with managing and organizing Skool communities and online courses.

Support course launches, enrollment processes, and student communications.

Create, schedule, and manage email broadcasts and automated sequences through Kit.

Ensure smooth integration and coordination between marketing platforms.

Assist with the setup and management of digital product and course sales funnels.

Monitor campaign performance and assist with optimizing email sequences.

Support lead nurturing, customer follow-ups, and sales processes.

Provide general technical and administrative assistance for both businesses.

4. Patient Coordination Support (As the Role Expands)

Assist in ensuring patients are properly scheduled for appointments.

Send appointment reminders and follow-up emails to patients.

Help manage patient communications and scheduling-related administrative tasks.

Maintain accurate and organized patient records, following applicable privacy and confidentiality requirements.

Qualifications & Requirements

Proven hands-on experience with GoHighLevel (GHL).

Strong understanding of sales funnel creation and marketing automation.

Experience with Skool and Kit (ConvertKit).

Knowledge of email marketing, campaign management, and workflow automation.

Experience supporting online courses, digital products, or membership communities is an advantage.

Strong organizational and multitasking skills.

Excellent written English and communication skills.

Ability to work independently and manage tasks across multiple businesses.

Healthcare or patient coordination experience is a plus, but not initially required.

Preferred Candidate

We are looking for someone who is:

Technically proficient and comfortable navigating multiple platforms.

Proactive, resourceful, and solutions-oriented.

Detail-oriented, especially when building workflows and automations.

Comfortable working in a growing business environment where responsibilities may evolve.

Part-time engagement initially.

Working hours and schedule to be discussed with the client.

Potential for additional hours and expanded responsibilities as business needs grow.