Part-Time Front Desk & Operations Coordinator

Eurofins US Food, Feed, & Supplement Testing; Plymouth (MN); On-site; USD 25,000 - 33,000; Part time

Job summary

Eurofins USA Food Testing is seeking a highly organized Part-Time Front Desk Administrative Assistant to support our operations team and help ensure the smooth day-to-day functioning of our office.

This role combines front desk reception with administrative and operational support, including welcoming visitors, scheduling part-time field staff, managing calendars, assisting with office operations, providing basic tech support, and coordinating a variety of tasks.

Qualifications

• High school diploma required; Associate or Bachelor’s degree preferred.
• 1+ years of experience in office administration, reception, event coordination, or operations preferred.
• Open to entry-level candidates with relevant coursework, internships, or part-time experience who demonstrate strong organizational, communication, and problem-solving skills.

Responsibilities

• Manage the reception desk, providing a friendly greeting to visitors, answering and directing phone calls, taking messages, conducting facility tours, and processing incoming and outgoing mail.
• Build and manage shift schedules for part-time field staff in the scheduling app, strategically assigning employees based on capabilities, availability, and project needs.
• Maintain the Consumer Testing Calendar, confirming site availability, updating projects based on sales requests, and monitoring project status to ensure accurate visibility.
• Assist the operations team and part-time staff with time entry, training, and technology support as needed.
• Support project A/V needs, including creating client accounts and editing videos in the internal A/V system.
• Update reports and maintain the field operations project tracker to allow Project Coordinators and the Operations Director to monitor billable time for active projects against the allocated budget.
• Provide critical support to the Operations Director, including scheduling, meeting notes, time tracking, expense reporting, filing, scanning/copying documents, and assisting with office events.
• Assist with special projects, including procurement, on-site research support, administrative tasks, culture committee event setup and cleanup, and other organizational needs as required.
• Stock, organize, and assist with general office cleaning to maintain a clean and orderly environment.

Skills

Communication

Teamwork

Organization

Problem-Solving

Adaptability

Interpersonal Skills

Fast-Paced Environment

Education

High school diploma

Associate/Bachelor preferred

Tools

Microsoft 365

Salesforce

Adobe

Job description

Eurofins USA Food Testing is seeking a highly organized Part-Time Front Desk Administrative Assistant to support our operations team and help ensure the smooth day-to-day functioning of our office.

This role combines front desk reception with administrative and operational support, including welcoming visitors, scheduling part-time field staff, managing calendars, assisting with office operations, providing basic tech support, and coordinating a variety of tasks.