Part-Time Front Desk Associate - Onsite

Spectrum Association Management, Inc.; Corpus Christi (TX); Presencial; USD 25.000 - 28.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Work-life balance

Paid time off

Holiday pay

In-house medical clinic

Career development

Descripción de la vacante

Spectrum Association Management is launching Kiwi Condos and seeks an experienced administrative helper for the Corpus Christi office. The role is 20 hours per week, typically 4 hours daily, Monday through Friday, performing amenity and gate access duties, clubhouse operations, and administrative tasks.

You will support residents, manage payments and records, respond to inquiries, and help maintain clubhouse security and access controls.

Responsabilidades

• Monitor inventory and order supplies as needed – amenity cards, printer ink, gate remotes
• Maintenance of amenity card system – clean/maintain printer, schedule service
• Program and print amenity cards for new residents
• Troubleshoot and resolve issues with amenity cards and card readers
• Assist residents and vendors in person or over the phone
• Address concerns and complaints from residents or direct them to the appropriate contacts
• Open & secure clubhouse each day, activate/deactivate alarm system upon entry/exit
• Handle mail received daily at the clubhouse, including invoices, return mail, and payments
• Answer phones & emails and respond to all voicemails in accordance with same-day response policy
• Become familiar with Association and Spectrum policies and procedures and develop a base knowledge of various departments to assist residents quickly and without escalation
• Accept and record payments for annual assessments, replacement amenity cards, rental fees & deposits and allocate them appropriately
• Submit invoices, process check requests for vendor payments, input receipts for credit card purchases
• Maintain log of ongoing projects, requests, concerns & issues, and follow up with the appropriate parties as needed for completion
• Logs correspondence with homeowners in company systems
• Communicates clearly, professionally, and accurately
• Maintains customer relationships by responding to inquiries, documenting actions, and resolving customers’ concerns
• Demonstrates integrity, honesty, and knowledge that promotes the Spectrum culture
• Maintains a calming demeanor during customer interaction and peak time
• Office location: 715 S Upper Broadway, Corpus Christi, TX 78401

Descripción del empleo

Spectrum Association Management is starting a new division focused on condominiums and are calling it Kiwi Condo Management.

WHO IS SPECTRUM ASSOCIATION MANAGEMENT?

KIWI Condos is seeking an experienced and proactive candidate to join our team. We are a dynamic and exciting team of great people with a mission to continuously provide excellent service to the communities we work with. In business since 2001, we manage hundreds of homeowners’ associations in Texas and Arizona. Our highly engaged culture drives who we are. We have been honored with the Best Places to Work award for 18 years running, showing we truly value our employees first! Our team enjoys an empowering work schedule, full benefits offering, generous PTO, a voice to make change, and opportunities to create good in your community.

What does it look like to be an employee at Spectrum Association Management?

• 93% of employees believe in the company leadership and future success of the organization.
• 96% of employees are proud to work here and love their coworkers!
• 99% of employees have felt well supported by management through COVID-19.

What Are The Day-to-day Responsibilities

Amenity & Gate Access

• Monitor inventory and order supplies as needed – amenity cards, printer ink, gate remotes
• Maintenance of amenity card system – clean/maintain printer, schedule service
• Program and print amenity cards for new residents
• Troubleshoot and resolve issues with amenity cards and card readers

Clubhouse Duties

• Assist residents and vendors in person or over the phone
• Address concerns and complaints from residents or direct them to the appropriate contacts (Spectrum, law enforcement, utilities, county, etc)
• Open & secure clubhouse each day, activate/deactivate alarm system upon entry/exit
• Handle mail received daily at the clubhouse, including invoices, return mail, and payments

Administrative Duties

• Answer phones & emails and respond to all voicemails in accordance with same-day response policy
• Become familiar with Association and Spectrum policies and procedures and develop a base knowledge of various departments to assist residents quickly and without escalation
• Accept and record payments for annual assessments, replacement amenity cards, rental fees & deposits and allocate them appropriately
• Submit invoices, process check requests for vendor payments, input receipts for credit card purchases
• Maintain log of ongoing projects, requests, concerns & issues, and follow up with the appropriate parties as needed for completion
• Logs correspondence with homeowners in company systems
• Communicates clearly, professionally, and accurately
• Maintains customer relationships by responding to inquiries, documenting actions, and resolving customers’ concerns
• Demonstrates integrity, honesty, and knowledge that promotes the Spectrum culture
• Maintains a calming demeanor during customer interaction and peak time

Spectrum Association Management Highlighted Benefits

We offer a comprehensive package that is more than just a paycheck

• Recognized as Best Places to Work since 2007!
• Fastest Growing Company - Fast Track 50 in 2020.
• San Antonio-based homeowners’ association management company.
• Privately owned with over 20 years in business and during those years, we have never had to lay anyone off.
• Work / Life balance.
• 4 Hours of holiday pay after six months of employment for holidays that fall on their work schedule
• Part-time employees who maintain a minimum of 20 hours weekly will be eligible for PTO. Part-time employees will accrue 1.67 PTO hours for every 40 hours worked after 6 months of employment.
• Internal Learning and Development Management System.
• Free in-house medical clinic (in the San Antonio office – virtual appointments for other offices).
• Well-structured career track plan with a 6-month review.
• Schedule: 4 hours a day five days a week (20 Hours per week)
• Hourly pay: $18.00 - $20.00
• Office location: 715 S Upper Broadway, Corpus Christi, TX 78401

For more information about Spectrum Association Management, visit our website at https://spectrumam.com/careers/ Spectrum Association Management is an Equal Opportunity Employer.