Part Time Front Desk Assistant

Thinkacademyus; San Jose (CA); On-site; USD 24,796 - 34,440; Part time

Benefits offered by this job

Supportive team environment

Opportunities for growth

Exposure to educational programs

Job summary

Thinkacademyus is looking for a reliable Front Desk & Operations Assistant in San Jose, CA. This part-time role is essential for supporting daily administrative tasks, front desk services, and basic classroom operations. Responsibilities include assisting with office tasks, managing supply organization, and providing excellent customer service to parents and students.

Ideal candidates will excel in communication, attention to detail, and multitasking, ensuring a smooth operational flow. Weekend and evening availability is necessary to meet program schedules. Growth opportunities are available within the educational setting.

Qualifications

• Strong communication and customer service skills; enjoys working with families and students.
• Organized, dependable, and attentive to detail.
• Able to multitask and stay calm in a busy environment.
• Experience in administrative work, retail, hospitality, or education support is a plus.
• Able to work weekends and evenings based on program schedules.

Responsibilities

• Assist with daily office tasks including printing, filing, and data entry.
• Serve as the first point of contact for parents and students.
• Help prepare materials for teachers and support campus logistics.
• Maintain tidy and welcoming learning spaces across campus.

Skills

Strong communication skills

Customer service skills

Attention to detail

Organizational skills

Multitasking

Job description

Location: Cupertino / Los Altos (Occasional support across sites)

Type: Part Time | 20–30 hrs/week (Tuesday–Sunday)

Compensation: $18–$25/hour (Based on experience)

Think Academy is seeking a reliable, detail-oriented, and service-minded Front Desk & Operations Assistant to support daily administrative tasks, front desk services, and basic classroom operations. This role ensures smooth campus functioning by helping with check-ins, material preparation, printing, supplies, and parent communication. It is ideal for someone who enjoys helping families, keeping things organized, and supporting the teaching team in a fast-paced educational environment.

Key Responsibilities

Administrative & Operational Support

• Assist with daily office tasks, including printing, filing, material preparation, and basic data entry.
• Manage supply organization: monitor inventory, restock classroom materials, and prepare teaching kits.
• Support logistics such as equipment setup, classroom readiness, and maintaining a clean, organized workspace.
• Help coordinate campus resources during peak times (weekends, special programs, etc.).

Front Desk & Customer Service

• Serve as the first point of contact for parents, students, and visitors with a friendly, professional attitude.
• Support check-in processes, class reminders, and general parent inquiries.
• Assist with student gift redemption, merchandise distribution, and prize inventory.
• Provide basic program information and guide families to the appropriate staff members when needed.

Academic & Campus Support

• Help prepare printed materials, worksheets, and classroom supplies for teachers.
• Support tracking of attendance, class handouts, and post-class procedures.
• Assist with weekend programs, camps, competitions, or open-house events with simple on-site tasks (sign-in, materials table, classroom setup).
• Maintain tidy and welcoming learning spaces across campus.

Qualifications

• Strong communication and customer service skills; enjoys working with families and students.
• Organized, dependable, and attentive to detail.
• Able to multitask and stay calm in a busy environment.
• Experience in administrative work, retail, hospitality, or education support is a plus.
• Able to work weekends and evenings based on program schedules.

What We Offer

• A supportive team environment with clear workflows and training.
• Opportunities to grow into academic operations, customer support, or campus coordination roles.
• Exposure to professional educators, fun learning programs, and a mission-driven culture focused on student success.