Part-Time Financial Operations Coordinator

SchoolKit Group; Idaho; Remote; USD 60,000 - 80,000; Part time

Job summary

SchoolKit Group is seeking a Part-Time Financial Operations Coordinator to maintain financial records and support operations. This role requires strong bookkeeping experience, knowledge of GAAP practices, and proficiency in QuickBooks Online. The ideal candidate will work independently and collaboratively to ensure accurate financial information across the organization.

Qualifications

• 7 years of bookkeeping experience in a professional services-based industry.
• Deep knowledge in GAAP accounting/bookkeeping practices.
• Ability to work independently and collaboratively.

Responsibilities

• Maintain financial records and prepare financial statements.
• Process invoices, reimbursements, and vendor payments.
• Serve as administrator for accounting software and assist with audits.

Skills

Attention to detail

Problem-solving

Analytical ability

Communication

Adaptability

Team collaboration

Education

Associate’s or bachelor’s degree in accounting, finance, or related field

Tools

QuickBooks Online

Google Sheets

Excel

Google Apps

Job description

ABOUT SCHOOLKIT
We are a team of experienced educators who train and support schools, districts, and states to help all students meet college and career-ready standards. We believe that excellent teaching is the foundation of equitable schools. Working in partnership with local educators, we help improve instruction and leadership through content and curriculum-specific training, coaching, and strategic planning. Together, we build schools and systems that help all students succeed. More information about our current and past work is available at www.schoolkitgroup.com.

THE ROLE
We are seeking a highly organized and detail-oriented Part-Time Financial Operations Coordinator to join our team for up to 25 hours per week. This role will be primarily responsible for ensuring accurate, up-to-date financial information across SchoolKit. The Financial Operations Coordinator reports to the Director of Operations, collaborates frequently with the Senior Manager, Finance & Contracts and is a member of the Operations Team. A successful candidate has knowledge of general accounting and bookkeeping practices, as well as exceptional customer service orientation. The ideal candidate is able to work independently on tasks/projects, has superior organization and analytical skills.

This part-time, non-exempt position can be based from a home office anywhere in the U.S. Depending on location, expected travel time is 5-10% for retreats or other team meetings.The Financial Operations Coordinator is expected to create a part-time schedule in partnership with their manager during SchoolKit’s regular working hours (Monday - Friday, from 9:00 am - 5:00 pm ET.)

RESPONSIBILITIES
Bookkeeping and Finance (75 - 85%)

• Maintain financial records according to best accounting and administrative practices
• Work with employees, contractors, vendors, bank, and external accountant to investigate and resolve financial issues, as necessary
• Prepare invoices and service trackers for submission to clients
• Track, manage, classify, and reconcile all bank and credit card transactions
• Process expense reimbursements for employees and contractors
• Process vendor invoices and payments
• Ensure all expenses are properly scanned and backed up with supporting records i.e., invoices and receipts
• Work with the Director of Operations to prepare financial statements and financial reports
• Maintain clients'tax-exempt forms and ensure they are up to date.
• Manage QuickBooks Online workstreams, including supporting planning and forecasting, streamlining active expense accounts, and tagging invoices with project IDs.

General Finance & Operations Support (15 - 25%)

• Serve as the administrator for accounting software systems (QuickBooks Online), helping to troubleshoot and ensure effective use of systems
• Provide financial operations support in the organization's Customer Relationship Management system (CRM)
• Assist with audits, as necessary
• Assist in creating and setting budgets
• Actively participate in documenting accounting process and procedures
• Assist in the evaluation, selection, development, and implementation of financial/accounting systems and procedures
• Provide other financial and operations support as needs arise and provide backup support to the Director of Operations and Senior Manager, Finance & Contracts

EXPERIENCE

• At least 7 years of bookkeeping experience in a professional services-based industry
• Deep knowledge in GAAP accounting/bookkeeping practices and processes
• Minimum of Associate’s or bachelor’s degree in accounting, finance, or related field preferred

SKILLS

• Advanced Proficiency with Quickbooks Online financial and accounting software application
• Ability to adapt to and learn new financial systems and procedures
• Exceptional attention to detail and the ability to manage across multiple workstreams effectively
• Strong problem-solving, and analytical ability
• Ability to work both independently (a self-starter) and collaboratively
• Approach the work with a flexible, innovative, and service-oriented perspective
• Excellent written and verbal communication skills for use with a variety of stakeholders
• Intermediate to advanced proficiency using Google Sheets and Excel for data entry and development of complex financial reports.
• Proficiency using Google Apps

COMPENSATION
The starting compensation for this position will be between $30 - 35/hour and is dependent on experience.

HOW TO APPLY
Please submit your resume and answer the questions in the “Apply Now” section.

SchoolKit is an equal opportunity employer that deeply values all of the differences that make our people unique. These differences help us create an organization that celebrates diversity and strives to create equitable and inclusive spaces where everyone is encouraged to bring their authentic self. In turn, we are committed to leveraging the perspectives of our people to best support and serve our partners.

SchoolKit selects personnel on the basis of ability without regard to age, race, ethnicity, color, disability, gender identity, gender expression, marital status, sexual orientation, national origin, religion, or veteran status.