Part-Time Finance Exec Assistant: Calendar & Compliance

Texas Water Development Board (TWDB); Austin (TX); On-site; USD 20,000 - 25,000; Part time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Flexible spending

Flexible work options

Job summary

Texas Water Development Board is seeking a part-time Financial Compliance Administrative Specialist to support the Director and staff of the Financial Compliance Division. This on-site role manages calendars, travel, and confidential information while handling correspondence, filing, and reports.

Requirements include a bachelor’s degree and two years of executive-level support. Proficiency with Microsoft Office and policy guidance is preferred; travel within Texas is expected occasionally.

Qualifications

• Bachelor's degree from an accredited four-year college or university.
• Two years of experience providing complex office management and executive-level support.
• Relevant education and experience can be substituted for each other on a year-for-year basis.
• Experience with Microsoft Office, Word, Excel, Teams, Outlook, DocuSign, Adobe, SharePoint or related software.
• Experience in preparing, editing, and distributing correspondence, reports, forms, and documents.
• Experience developing and revising policies, procedures, standards, or methods, and providing guidance and interpretation on policies and procedures.

Responsibilities

• Coordinates the calendar for the Director of Financial Compliance.
• Identifies and corrects administrative deficiencies or lack of compliance with existing processes.
• Prepares, edits and distributes correspondence, memos, meeting notices, reports, forms, agendas, handouts, and spreadsheets.
• Ensures all documentation is compliant with agency style guide.
• Maintains contact information for agency databases to ensure information is accurate and up to date for all Financial Compliance correspondence.
• Reviews reports and correspondence for accuracy.
• Maintains filing in accordance with office guidelines including scanning and filing of documents.
• Performs general office duties such as processing mail, ordering supplies, coordinating office equipment repairs, copying, or preparing purchasing documents.
• Coordinates meetings, conferences, and training sessions.
• Provides rotating coverage and support for the agency's main telephone line.
• May assist the Director of Financial Compliance with generation of personnel actions and job postings.
• May assist in the development of training material.
• May provide input into developing and revising administrative policies, procedures, standards, and methods, and provide guidance and interpretation on policies and procedures.
• May assist in the fiscal note routing process during legislative sessions.
• Assists in managing and maintaining schedules and preparation of travel arrangements and travel documentation for staff, management of audit intake process, loan confirmations and expenditure requisitions.
• Maintains confidential and sensitive information.
• Ensures individual and team files are appropriately maintained and timely disposed of in accordance with the agency's records retention procedures and schedule.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned.

Skills

Office management

Executive support

Calendar management

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

DocuSign

Job description

Texas Water Development Board is seeking a part-time Financial Compliance Administrative Specialist to support the Director and staff of the Financial Compliance Division. This on-site role manages calendars, travel, and confidential information while handling correspondence, filing, and reports.

Requirements include a bachelor’s degree and two years of executive-level support. Proficiency with Microsoft Office and policy guidance is preferred; travel within Texas is expected occasionally.