Part-Time: Finance and Records Specialist (Grant-Funded)

Tennessee Board of Regents; Memphis (TN); On-site; USD 21,000 - 30,000; Part time

Job summary

Southwest Tennessee Community College is hiring a part-time Finance and Records Specialist to support the Dual Enrollment program. The role handles verification, certification, grant processing, billing, and records management to ensure compliance with TSAC and institutional policies.

Responsibilities include maintaining accurate student records, processing funding transactions, and generating enrollment and funding reports.

Qualifications

• Associate or Bachelor’s degree in Business Administration, Finance, Accounting, Higher Education Administration, Office Administration, or related field.
• Minimum of one year of professional experience in higher education, finance, student records, enrollment services, billing, or related administrative area.
• Experience maintaining confidential student, financial, or institutional records.

Responsibilities

• Process and maintain Dual Enrollment student verification and certification records.
• Support TSAC Dual Enrollment Grant processing, verification, and reconciliation.
• Assist with billing, invoicing, and funding reconciliation activities.
• Review student records for accuracy and identify discrepancies requiring correction.
• Process and monitor student account hold requests as appropriate.
• Assist with transcript processing and student records management.
• Maintain documentation necessary for compliance reviews and audits.
• Prepare and maintain enrollment, funding, certification, and verification reports.
• Monitor data integrity and update student records as needed.
• Maintain confidential student, financial, and institutional information.
• Communicate with internal departments regarding student records, funding, billing, and account issues.
• Assist with tracking deadlines and ensuring required documentation is completed in a timely manner.
• Perform other related duties that support the operations of the Office of Student Pathways and Dual Enrollment.

Skills

Attention to detail

Excel

Organizational skills

Communication

Problem solving

Education

Associate or Bachelor's degree in Business / Finance / Accounting / Higher Education Administration / Office Administration

Tools

Microsoft Office

Databases / information systems

Job description

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.

We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: Part‑Time: Finance and Records Specialist (Grant‑Funded)

Employee Classification:Other

Institution:Southwest Tennessee Community College

Department: Student Pathways and Dual Enrollment

Campus Location: SWTCC - Multiple Campus Locations

Job Summary

The Office of Student Pathways and Dual Enrollment is seeking a detail-oriented Part‑Time Finance and Records Specialist to support the administrative, financial, records, and compliance functions of the Dual Enrollment program. This grant‑funded position will assist with student verification and certification, Dual Enrollment Grant processing, billing and reconciliation, records management, and reporting.

The Finance and Records Specialist will work closely with Dual Enrollment staff and other college departments to ensure accurate student records, timely processing of funding‑related activities, and compliance with institutional and Tennessee Student Assistance Corporation (TSAC) requirements.

Job Duties

• Process and maintain Dual Enrollment student verification and certification records.


• Support TSAC Dual Enrollment Grant processing, verification, and reconciliation.


• Assist with billing, invoicing, and funding reconciliation activities.


• Review student records for accuracy and identify discrepancies requiring correction.


• Process and monitor student account hold requests as appropriate.


• Assist with transcript processing and student records management.


• Maintain documentation necessary for compliance reviews and audits.


• Prepare and maintain enrollment, funding, certification, and verification reports.


• Monitor data integrity and update student records as needed.


• Maintain confidential student, financial, and institutional information.


• Communicate with internal departments regarding student records, funding, billing, and account issues.


• Assist with tracking deadlines and ensuring required documentation is completed in a timely manner.


• Perform other related duties that support the operations of the Office of Student Pathways and Dual Enrollment.

Minimum Qualifications

• Associate or Bachelor's degree in Business Administration, Finance, Accounting, Higher Education Administration, Office Administration, or a related field.


• Minimum of one year of professional experience in higher education, finance, student records, enrollment services, billing, or a related administrative area.


• Experience maintaining confidential student, financial, or institutional records.

Preferred Qualifications

• Experience working with dual enrollment, student financial aid or grant programs, student accounts, billing, registrar functions, or enrollment services is preferred.


• Experience with higher education student information systems and reporting tools is also desirable.

Knowledge, Skills, and Abilities

• Strong attention to detail with the ability to manage multiple responsibilities and meet established deadlines.


• Proficiency in Microsoft Office, particularly Microsoft Excel, and experience working with databases or information systems.


• Strong organizational, communication, analytical, and problem‑solving skills.


• Ability to interpret and follow institutional policies, procedures, grant requirements, and compliance guidelines.

Physical Demands / Working Conditions

• This is a part‑time, grant‑funded position anticipated to be funded for three years. Continued employment is contingent upon the availability of grant funding and satisfactory job performance.


• The position will support the Office of Student Pathways and Dual Enrollment's efforts to maintain accurate records, strengthen fiscal accountability and compliance, and provide efficient services to students and educational partners.

Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.

First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.

A summary of our benefits can be found below:

https://www.southwest.tn.edu/hr/benefits-overview.php

The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.

The following person has been designated to handle inquiries regarding nondiscrimination policies: Dr. Brandon Johnson, Director of People & Culture, [e-mail], 737 Union Ave, Memphis, TN 38103, 901-333-5000. See the full non-discrimination policy.