Part-Time Exhibits Specialist (Hybrid)

Shepard; Orlando (FL); On-site; USD 20,664 - 27,552; Part time

Job summary

A leading Exhibits organization in Orlando, Florida seeks an Exhibits Specialist to support various administrative tasks within the Exhibits team. Responsibilities include managing orders, conducting audits, and handling inquiries. Ideal candidates will have 2-4 years of administrative support experience and strong communication skills. This part-time role aligns with our core values of integrity and teamwork.

Qualifications

• Minimum of 2-4 years of administrative support experience.
• Strong understanding of exhibits operations.
• Proficient in Microsoft Office Suite; knowledge of Salesforce is a plus.

Responsibilities

• Assist with executing all Exhibits support processes.
• Manage order updating.
• Conduct online portal audits.

Skills

Administrative support experience

Excellent communication skills

Detail-oriented

Teamwork

Microsoft Office Suite proficiency

Education

High School Diploma or equivalent

Tools

Salesforce

Job description

The Exhibits Specialist will provide support on multiple levels within the Exhibits team, including documentation, planning, sourcing, maintenance, and management of Exhibits projects.

Responsibilities

• Assist with executing all Exhibits support processes, including but not limited to ancillary order placement, documentation, and tracking
• Manage order updating
• Create management orders with standards and a limited project scope
• Conduct online portal (OLP), OE, and spreadsheet audits
• Assist with general Exhibits email inquiries and shared email box management
• Process standard non-graphic accessories orders as needed
• Pull reports as required from sources, including but not limited to Salesforce, OLP, and OE
• Assist with summarizing and analyzing expenses and expense reporting
• Develop and implement targeted email communications to promote Exhibits items
• Organize spreadsheet data, including show updates, while overseeing Salesforce data entry and management
• Capture meeting discussions by accurately notating comprehensive recaps

Requirements

• Minimum of 2-4 years of administrative support experience
• Strong understanding of exhibits operations to support Exhibits Coordinators, Administrators, and Solutions Managers as needed
• Excellent verbal and written communication skills
• Detail-oriented with the ability to prioritize tasks and consistently meet deadlines
• Capable of working well as part of a team and independently
• Proficient in Microsoft Office Suite; knowledge of Salesforce is a plus
• High School Diploma or equivalent

Aligning With Our Values for Success

• Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork
• Ability to perform as a responsible ESOP owner by making daily decisions to benefit the client and the company
• Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service Program

Note: The roles and responsibilities outlined in this job description are not exhaustive and may be subject to change. Additional tasks may be assigned as needed to meet the evolving needs of the company.

Seniority level

• Entry level

Employment type

• Part-time

Job function

• Other

Industries

• IT Services and IT Consulting