Part Time Exam Proctor

Ivy Tech Community College; Valparaiso (IN); On-site; USD 17,000 - 24,000; Part time

Benefits offered by this job

Health & Wellness

Educational benefits

Retirement benefits

Job summary

Ivy Tech Community College is seeking a part-time Certification/Assessment Proctor to administer and document certifications, assessments, and high-stakes exams for prospective and enrolled students, following approved policies and protocols.

The role requires an associate degree and 3+ years in administrative support, strong technology skills, and excellent communication. Evening hours, Monday-Tuesday 4:00pm-9:00pm, 10 hours/week, with potential schedule adjustments.

Qualifications

• Associate degree and at least three years of administrative support experience.
• Strong technology skills and ability to troubleshoot remotely and in person.
• Excellent written and verbal communication; proficient in Word, Excel, and database software.
• Ability to prioritize, manage time, and handle multiple tasks.

Responsibilities

• Provide certification, assessment, and distance education exam administration.
• Complete proctor training and stay updated on protocol changes.
• Maintain records of all assessment services and report to college offices.
• Assist with scheduling center activity and respond to customer inquiries.
• Support on-campus organization and maintenance of centers.

Skills

Administrative support

Time management

Microsoft Office

Problem solving

Education

Associate degree

Tools

Microsoft Office

Job description

This position is responsible for the administration and documentation of certifications/assessments and will work closely with the Testing Center Manager/Director to maintain currency (certified proctor) in skills and procedures for potential and enrolled college students utilizing approved assessment instruments and standardized procedures, and for high stakes workforce certification exams according to required protocols and guidelines.

Major Responsibilities:

• Provide certification, assessment, and distance education exam administration according to designated proctor policies and procedures.

• Complete all required high stakes exam proctor training and stay current with exam protocol changes.

• Provide limited hardware and software troubleshooting, including calls to testing company technical support services when problems arise.

• Maintain accurate records of all assessment services provided and supply this information to appropriate college offices on a timely basis.

• Adjust testing procedures for individuals according to documentation provided by the Director Disability Services prior to testing sessions.

• Assist with scheduling center activity. Respond to customer queries. Promote, demonstrate, and maintain a professional manner and appearance.

• Assist in keeping the assessment and certifications centers organized, clean, supplied, and well maintained when on campus.

• Other related or appropriate duties may be assigned.

Schedule:

• Monday and Tuesday; 4:00pm - 9:00pm

• 10 hours per week

• Every Four Weekly Cycle Midterms & Finals Differential - hours may adjust to accommodate increase in testing

• Flexible Availability Required; Must be willing to work evening hours as needed

• Schedule is subject to change based on the needs of the department

Pay: $15.00/hour

Minimum Requirements:

• Please note: current Ivy Tech students are not eligible for this role.

• Associate degree and at least three (3) years experience in an administrative support environment.

• Must have good technology skills and the ability to assess and troubleshoot system issues both remotely and in person.

• Must have good written and oral communication skills; above average computer literacy; experience with word processing, spreadsheet, and database software, preferably Microsoft Office.

• Ability to set priorities, manage time effectively, handle multiple responsibilities simultaneously, and demonstrate the ability to work with a diverse staff and student population.

• Perform test administrative duties to maintain the proper functioning of the office.

• Must possess strong organizational skills and attention to detail.

• Ability to research and resolve student and employee related issues.

• Ability to keep departmental information confidential.

Selected candidate for employment will be subject to pre-employment background checks, including criminal history check, and any offer of employment will be contingent upon that outcome.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our part-time employees. These benefits include:

Health & Wellness

• Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

Financial & Retirement Benefits

• All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings

Educational Benefits

• Fee remission for employees, spouses, and legal dependents.

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.