Part-Time Event Coordinator

Aldrich Mansion; Warwick (RI); On-site; USD 28,000 - 30,000; Part time

Job summary

Aldrich Mansion in Warwick RI is seeking a Part-Time Event Coordinator to assist with planning, organization, and execution of events. The role requires excellent communication, organizational, and customer service skills to ensure events run smoothly and meet client expectations.

The position offers part-time hours (Friday, Saturday, Sunday 8am–4pm). Qualifications include a high school diploma (associate’s or bachelor’s preferred), experience in event planning or hospitality, and proficiency

Qualifications

• High school diploma or equivalent; advanced degree preferred.
• Experience in event planning, hospitality, or customer service.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office and event management software is a plus.

Responsibilities

• Coordinate logistics for events, meetings, conferences, fundraisers, and programs.
• Communicate with clients, vendors, venues, sponsors, and event participants.
• Manage event registrations, guest lists, and attendee communications.
• Coordinate event setup, breakdown, and on-site operations.
• Monitor event activities to ensure safety and standards.
• Track expenses and maintain event records.
• Resolve issues and respond to last-minute changes during events.
• Conduct post-event evaluations and provide recommendations.

Skills

Organizational skills

Time management

Communication

Multitasking

Customer service

Team collaboration

Problem solving

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Event management software

Job description

Job Title: Part-Time Event Coordinator
Location: Aldrich Mansion – 836 Warwick Neck Ave, Warwick RI, 02889
Schedule: Part-Time, Friday, Saturday, and Sunday 8am – 4pm
Reports To: Event Coordinator

Wages: $20.00-$22.00 an Hour

Position Summary

The Part-Time Event Coordinator is responsible for assisting with the planning, organization, and execution of events. This role requires excellent communication, organizational, and customer service skills to ensure events run smoothly and meet client or company expectations.

Key Responsibilities

• Coordinate logistics for events, meetings, conferences, fundraisers, and special programs.
• Communicate with clients, vendors, venues, sponsors, and event participants.
• Manage event registrations, guest lists, and attendee communications.
• Coordinate event setup, breakdown, and on‑site operations.
• Monitor event activities to ensure compliance with safety and organizational standards.
• Track expenses and maintain accurate event records.
• Resolve issues and respond quickly to last-minute changes during events.
• Conduct post-event evaluations and provide recommendations for improvements.

Qualifications

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Previous experience in event planning, hospitality, customer service, or a related field preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to multitask and work in a fast-paced environment.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and event management software is a plus.
• Problem-solving abilities
• Team collaboration
• Professionalism and adaptability

Physical Requirements

• Ability to stand and walk for extended periods during events.
• Ability to lift and carry up to 25 pounds.