Part-Time ESL Intake & Admin Specialist

Illinois Network of Charter Schools; Chicago (IL); On-site; USD 19,000 - 28,000; Part time

Benefits offered by this job

403b retirement saving plan

Paid time off

Job summary

Instituto del Progreso Latino is seeking an Intake Specialist to support Adult Education ESL programs in Chicago. This part-time administrative role will assist with student intake, registration, testing, data entry, and providing program information to students and community members.

You will maintain records, coordinate volunteer-tutor onboarding, and help with document processing and scheduling, working with the ESL Literacy and Citizenship Coordinator.

Qualifications

• High school diploma or equivalent
• Two years of experience in citizenship, adult education, or non-profit setting ideal
• Bilingual in Spanish and English preferred
• Excellent oral and written communication skills
• Ability to maintain confidentiality
• Ability to work in a team
• Excellent organization and time management skills
• Ability to maintain composure under pressure
• Dependability and punctuality
• Exhibit professional courtesy in dealing with participants, colleagues, team members, and the public
• Proficiency with Microsoft Office, electronic filing systems, databases, spreadsheets, email, and internet-based applications

Responsibilities

• Greet students, volunteer tutors, and community members and provide accurate program information
• Assist with student intake, registration, testing, enrollment, and related follow-up activities
• Schedule students for appointments, registration, testing, enrollment, and related follow-up activities
• Provide required intake and testing documents and review for completeness
• Enter and update student records in approved databases and state reporting systems
• Maintain accurate paper and electronic student records and files
• Assist with volunteer-tutor onboarding activities and scheduling
• Process program documents and funder/agency documents
• Maintain volunteer-tutor files and ensure documentation is complete
• Follow up on missing documentation and communicate issues to supervisor
• Scan, name, upload, label, and file documents per procedures
• Comply with records and confidentiality requirements
• Assist with materials for classes, orientations, volunteer activities, meetings, and events
• Complete administrative, data-entry, and filing tasks accurately and on time
• Collaborate with staff and partner organizations
• Participate in meetings and trainings
• Other duties as assigned

Skills

Communication

Bilingual (Spanish/English)

Microsoft Office

Organizational skills

Time management

Confidentiality

Education

High school diploma or equivalent

Some college education preferred

Job description

Instituto del Progreso Latino is seeking an Intake Specialist to support Adult Education ESL programs in Chicago. This part-time administrative role will assist with student intake, registration, testing, data entry, and providing program information to students and community members.

You will maintain records, coordinate volunteer-tutor onboarding, and help with document processing and scheduling, working with the ESL Literacy and Citizenship Coordinator.