Intake & Admin Coordinator - Adult ESL (Part-Time)

Institute For Latino Progress; Chicago (IL); Sur place; USD 19 000 - 28 000; Temps partiel

Avantages offerts par ce poste

403b retirement savings plan

Résumé du poste

Instituto del Progreso Latino is seeking an Intake Specialist to provide administrative support for the Adult Education ESL program in Chicago. You will assist with student intake, registration, testing, data entry, and onboarding of volunteer tutors, while maintaining accurate records and ensuring program information is accessible to participants and the community.

The role requires a high school diploma (some college preferred), and 2 years of related experience in a citizenship, adult

Qualifications

• High school diploma or equivalent; some college education preferred.
• Two years of previous experience in a citizenship, adult education, or non‑profit setting ideal.
• Bilingual in Spanish and English preferred.
• Excellent oral and written communication skills.
• Ability to maintain a high sense of confidentiality.
• Ability to work in a team.
• Exceptional organization and time management skills.
• Ability to maintain composure under pressure.
• Dependability and punctuality.
• Exhibit professional courtesy in dealing with program participants, colleagues, team members, and the public.
• Proficiency with Microsoft Office, electronic filing systems, databases, spreadsheets, email, and internet‑based applications.

Responsabilités

• Greet students, volunteer tutors, and community members with accurate program information.
• Assist with student intake, registration, testing, enrollment, and follow‑up activities.
• Schedule appointments for registration, testing, enrollment and follow‑ups.
• Provide required intake, registration, and testing documents and verify completeness.
• Enter and update student and enrollment data in approved systems.
• Maintain organized paper and electronic records.
• Assist with volunteer‑tutor onboarding activities and scheduling.
• Process program documents and funder/agency forms.
• Update and maintain volunteer and student files.
• Review files for missing or outdated documentation and follow up as needed.
• Scan, name, upload, label, and file documents per procedures.
• Safeguard confidential program information.
• Prepare materials for classes, orientations, events, and meetings.
• Complete data-entry and filing tasks accurately and on time.
• Collaborate with staff and partner organizations.
• Participate in trainings and professional development.
• Other duties as assigned.

Connaissances

Oral and written communication

Teamwork

Confidentiality

Microsoft Office

Data entry / record keeping

Formation

High school diploma or equivalent

Some college education preferred

Two years of related experience in citizenship / adult education / nonprofit

Outils

Microsoft Office Suite

Databases

Spreadsheets

Email

Internet-based applications

Description du poste

Instituto del Progreso Latino is seeking an Intake Specialist to provide administrative support for the Adult Education ESL program in Chicago. You will assist with student intake, registration, testing, data entry, and onboarding of volunteer tutors, while maintaining accurate records and ensuring program information is accessible to participants and the community.

The role requires a high school diploma (some college preferred), and 2 years of related experience in a citizenship, adult