Part-Time Engagement and Arts Projects Coordinator (Project Management Coordinator)

Indiana University; Gary (IN); Presencial; USD 26.000 - 42.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Health insurance for full-time staff

Tuition subsidy for IU courses

Paid holidays and generous time off

Employee assistance program

Flexible hours around events

Descripción de la vacante

Indiana University Northwest is seeking an Engagement and Arts Projects Coordinator to grow audience engagement and recruit students into arts programs. You will support events, manage outreach and digital content, and collaborate with the Director to expand engagement pathways and partnerships.

The role emphasizes project management, communication, and relationship-building with local schools and community partners. This is an in-person, 20-hour-per-week position on the Gary, Indiana campus.

Formación

• High school diploma or equivalent required.
• At least 4 years of relevant experience.
• Strong project management and communication skills.
• Proficiency in English written and verbal communication.
• Ability to lead and collaborate with teams.
• Experience in events and arts programming preferred.

Responsabilidades

• Assists with execution of outreach, marketing, and communication strategies.
• Manages the Arts Programming and School of the Arts' digital presence, including its website, social media platforms, newsletters, and internal campus announcements.
• Works with the Director of Arts Programming and Engagement to build engagement plans with new events and partnerships.
• Maintains a database of outreach email and newsletter lists with follow-up actions.
• Assists with planning arts events, including work orders, catering, and staff coordination.
• Represents School of the Arts at community events.
• Distributes materials in assigned areas and keeps location logs.

Conocimientos

Project management

English communication

Team collaboration

Time management

Interpersonal skills

Leadership ability

Multitasking

Educación

High school diploma or equivalent

4 years of relevant experience

Descripción del empleo

FINE ARTS (NW-FINA-IUNWA)

One of the 7campuses of Indiana University (IU), IU Northwest is located in metropolitan Northwest Indiana, approximately 30 miles southeast of Chicago and 10 miles from the Indiana Dunes National Park. The campus has a student population of approximately 3,500 degree-seeking students and 1,800 dual-credit students and has been recognized by the Department of Education as a minority and Hispanic-serving institution. The campus offers Associate, Baccalaureate, and Master's degrees from the College of Arts and Sciences, the College of Health and Human Services, the School of Business and Economics, the School of the Arts, and the School of Education. The campus is also host to IU School of Medicine-Northwest-Gary, the region's only 4-year medical doctorate program. As a student-centered campus, IU Northwest is committed to academic excellence characterized by a love of ideas and achievement in learning, discovery, creativity, research, and community engagement.

We are seeking a dynamic and motivated Engagement and Arts Projects Coordinator to contribute to our efforts to grow our engagement with our audiences and recruit new students into our arts programs. The person in this position will play a key role in facilitating community engagement and co-curricular arts programming, supporting events that shape our students' academic journeys.

Department-Specific Responsibilities

• Assists with execution of outreach, marketing, and communication strategies.
• Manages the Arts Programming and School of the Arts' digital presence, including its website, social media platforms, newsletters, and internal campus announcements.
• Works with the Director of Arts Programming and Engagement to build on our engagement plan with new events, engagement pathways, partnerships, and incentive programs.
• Maintains a database of outreach email and newsletter lists of local teachers and community partners, including outreach status and follow-up calls and emails.
• Assists with planning arts events, including submitting work orders, catering requests, and coordinating event staff.
• Represents School of the Arts at community events.
• Distributes materials in assigned areas, businesses, churches, and other community locations.
• Maintains logs of areas/locations visited by retaining menus, brochures, and other materials from assigned locations.

General Responsibilities

• Provides experienced assistance with project management activities, resource allocation, and communication.
• Develops a schedule designed to meet necessary deadlines and communicates with team members.
• Monitors project progress and handles highly complex issues that arise.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Allocates tasks and assignments to lower-level appointed staff and monitors their performance.
• Performs a variety of administrative skills and prepares correspondence related to the project.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

• 4 years of relevant experience

Skills

Required

• Demonstrated project management skills.
• Proficient in English written and verbal communication skills.
• Excellent collaboration and team-building skills.
• Demonstrated time management and priority-setting skills.
• Effective interpersonal skills.
• Ability to lead/manage others.
• Ability to drive multiple projects to successful completion.

Preferred

• Strong organizational, project management skills.
• Entrepreneurial mindset with respect to the development of engaging arts events and programs.
• Proficiency in social media management tools and strategies.
• Background in the arts or museums is a plus.
• Ability to create compelling content for a variety of audiences.
• Strong administrative skills, including data entry, reporting, and record-keeping.
• Social media expertise, and a passion for the arts.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

IU Northwest Campus

Gary, Indiana

This is an in-person position.

$19.14 - $30.63 per hour

20 hours per week, split across 3-4 days.

Hours are flexible around planned university events and programs.

There may be the possibility of overtime to meet requirements to be at on-campus events during or after hours.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Project Management

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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