Assistant Director of Academics and Communications (Student Programming Specialist) Office of

Indiana University Bloomington; Bloomington (IN); On-site; USD 51,000 - 53,000; Full time

Job summary

Indiana University Bloomington is seeking a position focused on leading the academic components of New Student Orientation and coordinating academic advising logistics for incoming students. The role supports development and distribution of orientation communications and supervises student staff.

Based in Bloomington, this in-person role requires strong organizational skills, professional communication, and a commitment to student success.

Qualifications

• Bachelor’s degree in education, social work, public affairs, counseling, business, or related field.
• 2 years in student services, higher education, or related field.
• Proficient communication skills and professionalism.

Responsibilities

• Lead academic components of New Student Orientation, including pre-Orientation academic preparations, webinars, preparation courses, and academic sessions during New Student Orientation.
• Serve as primary liaison to academic advising units, coordinating logistics for incoming students.
• Provide leadership for creation and improvement of New Student Orientation communications and student-facing information.
• Collaborate with staff to develop and distribute New Student Orientation communications.
• Provide leadership for Orientation emails and phones, directing front office staff.

Skills

Communication skills

Professionalism

Time management

Quality focus

Adaptability

Discretion

Decision making

Diplomacy

Stakeholder management

Presentation skills

Education

Bachelor’s degree in education, social work, public affairs, counseling, business, or related field

Master’s degree in higher education, student affairs, or related field

Job description

Department

ORIENTATION (BL-ORIE-IUBLA)

Department Information

The Office of Enrollment Management (OEM) serves Indiana UniversityBloomington by recruiting, enrolling, and serving students. We aredeeply committed to transforming student's lives through access,engagement, and success while becoming the most innovative,strategic, and visionary enrollment management team in the nation.With a strong commitment to belonging, access, and opportunity, OEMworks with campus partners to make IU Bloomington the bestuniversity possible .

The Office of Orientation and Enrollment Programs guides studentsthrough New Student Orientation and supports programs designed topromote new student enrollment.

Job Summary

Department-Specific Responsibilities

• Leads academic components of New Student Orientation, includingpre-Orientation academic preparations, webinars, preparationcourses, and academic sessions during New Student Orientation.
• Serves as primary liaison to academic advising units, leadingand coordinating logistics related to academic advising forincoming students, ensuring a smooth experience for students andstaff.
• Provides leadership for the creation, development, andcontinuous improvement of all New Student Orientationcommunications and student facing information.
• Collaborates with other full-time staff to develop anddistribute clear New Student Orientation-relatedcommunications.
• Provides primary leadership and supports for New StudentOrientation email and phones, directing front office staff in allduties related to communications.
• Hires, supervises, trains, and provides developmentalactivities and feedback to assigned student staff.
• Provides operational support for various components of theteam.
• Provides operations support for housing arrangements forstudents participating in New Student Orientation.
• Contributes to the development and continuous improvement ofNew Student Orientation.
• Performs other duties as assigned.

General Responsibilities

• Develops and implements programs and initiatives geared atenhancing and reinforcing the academic engagement and experientiallearning capacity of the student experience. Projects programmingoutcomes at the program, department/division, or campus level.
• Interfaces directly with students, attending studentprogramming events and gathering satisfaction feedback from studentparticipants to implement into future student programminginitiatives and objectives.
• Collaborates with staff in own department and otherdepartments, as well as academic and campus leaders, on sharedstudent programming goals, often coordinating funding to sponsorstudent programs.
• Measures and evaluates effectiveness of student programsagainst projected outcomes; regularly prepares reports on impact tostudents and budget and may present to stakeholders oneffectiveness and to secure funding for initiatives movingforward.
• Serves on committees and performs student programming researchacross the field of higher education and at peer institutions toidentify and recommend best practices.
• Plans and coordinates communications for student programminginitiatives to ensure student participation and inclusion.
• May provide guidance to other Student Programming Specialists;makes process recommendations to manager for improved delivery ofservice.

Qualifications

Combinations of related education and experience may beconsidered. Education beyond the minimum required may besubstituted for work experience. Work experience beyond the minimumrequired may be substituted for education.

EDUCATION

Required

• Bachelor's degree in education, social work, public affairs,counseling, business, or related field.

Preferred

• Master's degree in higher education, student affairs, orrelated field.

WORK EXPERIENCE

Required

• 2 years in student services, higher education, or relatedfield.

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamicenvironment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even underpressure.
• Develops and delivers effective presentations.
• Demonstrates customer service skills.
• Demonstrates ability to maintain confidential information.
• Demonstrates excellent judgment and decision-makingskills.
• Demonstrates excellent judgment, tact, and diplomacy.
• Ability to build strong partnerships with students and otheruniversity departments.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Work Location

Bloomington, Indiana

This is an in-person position

Advertised Salary

$51,000 - $53,000 annually based on experience.

Benefits Overview

For full-time staff employees, Indiana University offers a widearray of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
• Base retirement plan with generous IU contributions, subject tovesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteerevents
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Student Services

Job Family: Student Programming

Click here to learn more aboutIndiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the PostedDate.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring.

See Indiana University Notice of Non-Discrimination here which includes contact information.

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The Annual Security and Fire Safety Report, containing policystatements, crime and fire statistics for all Indiana Universitycampuses, is available online.

You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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