Part-time Embrace Care Administrative Assistant/Scheduler

Southminster; Charlotte (NC); Hybrid; USD 22,000 - 30,000; Part time

Benefits offered by this job

403(b) match

Educational assistance

EAP

Meal discount

On-site fitness center

Credit union membership

Biweekly pay

Free parking

Job summary

Southminster in Charlotte, NC is seeking a part-time Administrative Assistant/Scheduler to support the Home Care department. You will coordinate staffing, update schedules, assist with payroll, invoicing, and filing, and provide overall administrative support in a mission-driven community.

The role requires strong English communication, MS Office proficiency, and the ability to work independently while collaborating with a team. Evening, weekend, and holiday availability may be required.

Qualifications

• High school diploma or GED is required.
• At least one year of verifiable work experience in scheduling or administrative support.
• Strong written and verbal English communication skills.
• Proficiency with Microsoft Office including Word, Excel, PowerPoint and Outlook.
• Ability to work independently while collaborating with a team and maintain confidentiality.
• Excellent organizational, interpersonal, problem-solving, and time-management abilities.

Responsibilities

• Coordinate staffing coverage for callouts, absences, weekends and other scheduling needs.
• Update employee schedules for callouts, no-shows and coverage changes.
• Notify staff and families of schedule changes in a timely, professional manner.
• Resolve scheduling conflicts and escalate when needed.
• Collaborate with Nurse Managers, caregivers and other staff.
• Participate in on-call rotation as needed.
• Assist with payroll tasks, including timesheet edits and approvals.
• Assist with invoicing and long-term care filing.
• Maintain accurate Home Care files; data entry and general office support.
• Contribute to scheduling projects and administrative tasks as assigned.

Skills

English communication

Microsoft Office

Time management

Organizational skills

Team collaboration

Confidentiality

Education

High school diploma or GED

Tools

Word

Excel

PowerPoint

Outlook

Job description

# Part-time Embrace Care Administrative Assistant/SchedulerSouthminster - Charlotte, NC 28210## OverviewPosition TypeFull TimeJob ShiftDayEducation LevelNot SpecifiedCategoryAdmin - Clerical## Description**Part-time Home Care Administrative Assistant/Scheduler**Join a mission-driven team where your work directly supports residents’ comfort, well-being, and independence. We are seeking a detail-oriented Administrative Assistant to coordinate home care scheduling, support payroll and invoicing processes, and provide administrative assistance.**About Southminster**We are an award-winning, non-profit life plan community recognized for excellence and outstanding service. We offer independent living, assisted living, and skilled nursing on one campus. Make a difference every shift in our community where teamwork, respect, and resident‐centered care come first.**Benefits and Perks*** Up to 6% employer match for our 403(b) retirement plan* Educational assistance* Free Employee Assistance Program (EAP)* Discounted employee meals* On-site fitness center* Sharonview Federal Credit Union membership* Biweekly pay with direct deposit* Free on-site parking* Meaningful work supporting residents and families**Position Summary**The Administrative Assistant supports the Home Care department by coordinating staffing coverage, maintaining accurate schedules, communicating schedule changes to families and staff, and assisting with payroll, invoicing, long-term care filing, and other administrative functions.**Key Responsibilities*** Coordinate staffing coverage for callouts, absences, weekend shifts, and other scheduling needs* Update employee schedules for callouts, no-shows, schedule changes, and coverage adjustments* Notify appropriate staff members and families of schedule changes in a timely, professional manner* Resolve scheduling conflicts when possible and escalate issues to the appropriate team member when needed* Collaborate effectively with Nurse Managers, caregivers, and other department staff* Participate in an on-call rotation as needed* Assist with payroll-related tasks, including timesheet edits, schedule approvals, paid day off (PDO) requests, schedule changes, and payroll reconciliation* Assist with invoicing and long-term care filing* Maintain accurate Home Care electronic and paper files* Complete filing, data entry, and general office support tasks as assigned* Assist with scheduling, staffing, and administrative projects as needed* Demonstrate C.A.R.E. First values: Compassion Acts Reflecting Excellence* Perform other duties as assigned by the supervisor**Required Qualifications*** High school diploma or GED* At least one year of verifiable work experience, preferably in scheduling, healthcare, administrative support, customer service, or a related role* Strong written and verbal English communication skills* Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook* Ability to work independently while collaborating effectively with a team* Strong interpersonal, organizational, problem-solving, and time-management skills* Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and confidentiality**Preferred Qualifications*** Active North Carolina Certified Nursing Assistant (CNA) certification* North Carolina Medication Aide certification for Adult Care Homes and Skilled Nursing Facilities* Previous experience in home care, healthcare scheduling, payroll support, long-term care, or administrative operations***Southminster*** *is open year-round, which will require availability to work evenings, some weekends, and holidays.* Make a difference where it matters. Apply today and become a part of a team that truly cares.*Drug-free workplace. EEO & E-Verify employer.*