Part-Time Customer Service Agent

City of Hopewell; Hopewell (VA); Presencial; USD 19.000 - 30.000; A tiempo parcial

Descripción de la vacante

City of Hopewell is seeking a part-time Administrative Support with strong customer service and basic computer skills. Duties include greeting visitors, answering phones, filing, processing payments, coordinating facility rentals, and preparing management reports.

Typical hours are 12:00 PM–5:00 PM, Monday through Friday, with at least one rotating Saturday shift per month. CPR/First Aid preferred; valid Virginia driver’s license required.

Formación

• High school diploma or GED and minimal experience (less than 6 months) required.
• Valid VA driver’s license required.
• CPR and First Aid certifications preferred.

Responsabilidades

• Greet visitors and provide information on activities, programs, trips, and facility details.
• Answer and direct telephone calls to appropriate departments.
• Prepare and maintain files; develop reports on program participation, memberships, and rentals.
• Oversee facility rental, registrations, scheduling, payments, and security deposits.
• Maintain cash drawer and reconcile at end of each shift.
• Coordinate transportation reservations for seniors and disabled citizens.
• Collect and account for membership, trips, and rentals fees.
• Perform clerical tasks and prepare regular management reports.
• Create documents and reports using Word, Excel, and Access.
• Assist with opening/closing of the building and event coordination.
• Support special events and potential after-hours work.

Conocimientos

Customer service

Communication

Basic computer skills

Educación

High school diploma or GED

Herramientas

Word

Excel

Access

Descripción del empleo

Performs intermediate skilled administrative support work answering the telephone and greeting visitors, providing general information, processing financial transactions, overseeing facility scheduling and membership sales, and related work as apparent or assigned. This position is classified as part-time. Standard working hours are 12:00 PM to 5:00 PM, Monday to Friday. The role also includes at least one Saturday shift per month, from 8:45 AM to 3:00 PM, scheduled on a rotating basis.

• Greets visitors and provides information on all activities, programs, trips available, facility and departments via flyers, maps, department information, etc.
• Answer and directs telephone calls to appropriate department parties.
• Prepares and maintains files and records; develops reports on program participation, membership sales, and facility rentals.
• Oversee facility rental and customer registration processes including program registrations, facility scheduling, facility rental records, facility rental payments, and security deposit refunds.
• Responsible for maintaining an accurate cash drawer and reconciling it at the conclusion of every shift.
• Takes reservations for transportation for senior and disabled citizens, monitors radio dispatch, prepares reports and files for van transportation.
• Collects, records, and accounts for various fees (memberships, trips, facility rentals, etc.).
• Performs clerical services such as processing mail, copying services, stocking brochures, maintaining client files, making ID cards, and preparing regular reports for management.
• Produce documents, manipulate data and prepare reports using PC-related software such as Microsoft Word, Excel, Access, etc.
• Assists with opening and closing of the building, ensuring all procedures are followed.
• Assist with the organization and implementation of special events coordinated by the Department of Recreation and Parks and other city departments; may be required to work evenings, weekends, holidays, and in times of emergency (activation of the City’s Emergency Operations Center).

Minimum Education and Experience:

• High school diploma or GED and minimal experience (less than 6 months) required.

Licenses and/or Certifications:

• Valid VA driver’s license required
• CPR and First Aid certifications preferred

Knowledge:

• Basic math and knowledge of office equipment.

Skills:

• Customer service, communication and basic computer skills.

Abilities:

• Ability to deal with all levels of the general population.
• Ability to work cooperatively with others in a team environment and to work effectively under pressure during peak workload periods.
• Ability to communicate in a courteous, professional and tactful manner, both orally and in writing, with personnel from all departmental levels.
• Ability to interpret policy and recommend changes.
• Demonstrated ability to maintain a high level of detail and confidentiality as well as provide a professional office and telephone presence.

Work Environment:

• Work is primarily performed in an indoor, climate-controlled, pleasant environment, however, on occasions outdoor duties will be assigned for special events/assignments.

Essential Physical Activities:

• Stooping, walking, hearing, seeing up close, talking, standing, finger movement.
• Typical weight handled: up to 50 lbs.

DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to this job.