Part-Time Clinic Business Manager

The Lark Center, inc; Norwood (MA); In loco; USD 32.000 - 46.000; Part-time

Descrizione del lavoro

The Lark Center, inc is seeking a Part-Time Clinic Business Manager in Norwood, MA. This on-site role supports the daily operational and financial health of our small therapy clinic so clinicians can focus on client care.

The ideal candidate brings 2+ years of office management experience in healthcare, a Bachelor’s degree in a related field, and proficiency with SimplePractice and QuickBooks to handle scheduling, billing, and records with HIPAA rigor.

Competenze

• 2+ years of office management experience in medical, dental, or mental health settings.
• Bachelor’s degree in business, finance, economics, healthcare administration, or related field.
• Hands-on experience with SimplePractice for scheduling, billing, or documentation.

Mansioni

• Clinic Operations: Manage daily administrative tasks, optimize scheduling/workflows, maintain office inventory.
• Financial Management: Oversee client billing/invoicing, follow up on claims, track clinic expenses, daily bookkeeping (QuickBooks).
• Human Resources: Assist with onboarding, payroll, benefits administration, and time-off requests.
• Compliance & Records: Ensure HIPAA-compliant procedures and maintain secure records in the EHR.
• Client Relations: Address billing inquiries, manage intake paperwork, build relationships with visitors.

Conoscenze

Office management

HIPAA compliance

Financial analysis

People-first communication

Formazione

Bachelor's degree in business or healthcare administration

Strumenti

SimplePractice

QuickBooks

Descrizione del lavoro

The Part-Time Clinic Business Manager oversees the daily operational, administrative, and financial health of our small therapy clinic in Norwood, MA. Operating on site, this role ensures smooth daily operations so that our clinical staff can focus entirely on providing exceptional client care. Our ideal candidate is deeply mission-driven and truly enjoys getting to know clients personally, helping to foster a warm, supportive, and welcoming community environment.

Core Responsibilities

• Clinic Operations: Manage day-to-day administrative tasks, work to optimize scheduling and workflows, and maintain office inventory.
• Financial Management: Oversee client billing and invoicing within our EHR, follow up on outstanding claims, track clinic expenses, and manage daily bookkeeping (QuickBooks).
• Human Resources: Assist with new hire onboarding, payroll, benefits administration, and time-off requests.
• Compliance & Records: Ensure clinic procedures strictly adhere to HIPAA regulations and maintain secure, accurate records within our EHR system.
• Client Relations: Address client billing inquiries, manage intake paperwork, and build meaningful, personal relationships with visitors to ensure they feel valued and supported.

Key Qualifications

• Experience: 2+ years of office management experience, preferably within a medical, dental, or mental health therapy practice.
• Education: A bachelor's degree in business, finance, economics, healthcare administration, or related field.
• Software Expertise: Proven hands-on experience using SimplePractice (or similar client management software) for scheduling, billing, or documentation.
• Core Skills: Strong financial management and analysis skills, understanding of HIPAA compliance standards, exceptional organizational abilities, and a compassionate, people-first communication style.
• Preferred Qualifications: Basic knowledge of/familiarity with medical billing and coding and superbills for out of network reimbursement.
• Location & Availability: Ability to work a consistent Monday through Friday (8:30 AM - 12:30 PM) schedule, on site in Norwood, MA.