Part Time Clerk

City of Chicopee; Chicopee (MA); On-site; USD 24,493 - 29,274; Part time

Benefits offered by this job

Medical

Dental

Vision

Sick-Time

Life Insurance

12+ Paid Holidays

Personal Time

Vacation Time

Retirement Saving Plans (457b)

Pension Plan

Employee Discounts

Job summary

The City of Chicopee is seeking a Part-Time Clerk for the Registrar of Voters department. Under supervision, you will provide clerical support, handle customer service, and maintain records. Evening meetings and minutes preparation are part of the role.

Minimum requirements include a high school diploma or equivalent and 2+ years of related experience. Proficiency in Microsoft Office and knowledge of office processes are expected; Massachusetts Open Meeting Law knowledge is a plus.

Qualifications

• Customer service experience
• Microsoft Office proficiency
• General knowledge of business office processes
• Knowledge of Massachusetts Open Meeting Law beneficial

Responsibilities

• Provide clerical support to the City Council Office.
• Prepare minutes and proper mailings within deadlines.
• Assist with hearings, agenda orders, and committee reports.
• Support customer service by phone and in person.

Job description

Part Time Clerk Department: Registrar of Voters Employment Status:

Non-Exempt; UFCW 1459 Admin; Part-Time (19 Hours/Week) Pay Grade: Grade

A1; Step 02 - Step 04 Salary Range: $17.78/Hour - $21.25/Hour

Schedule: Monday - Friday Certifications/Licenses Required: High School diploma or equivalent, or in the process of obtaining one Department

Description As the legislative body of the city our goal is to maintain fiscal stability and provide the necessary ordinance for the good of the city and its residents. About the Job The City of Chicopee's City Council is seeking a Part Time Clerk. Under supervision, this position is the part-time clerical support to the City Council Office responsible for customer service, maintain computer record files, support to the City Council, support to the City Council staff, attends evening meetings, prepares minutes of meetings, proper and legal mailings within a proper time frame, prepares hearings in accordance with Massachusetts General Law, prepares agenda orders, ordinances and committee reports, and any other office and/or clerical duties as needed for the City Council Office.

Qualifications

• Have at least a High School Diploma or
• equivalent Minimum of two (2) years related experience and/ or training.
• Demonstrated knowledge of customer service Working knowledge of all
• Microsoft Office programs General knowledge of business office processes
• General knowledge of Massachusetts Open Meeting Law Municipal and
• government experience is beneficial. An equivalent combination of
• education and experience will be considered. Licenses (If Applicable) -
• N/A

Essential Duties

• N/A Essential Duties Include Prepares and/or assist in the preparation
• of correspondence, reports, orders, committee reports, for the City
• Council and may assist as needed. Provides customer service on phone and
• in person for all City Council related issues. Assists staff with
• customer service to help with office workload distribution. Assists with
• office supply inventory and ordering. Assists with incoming calls and
• inquiries. Assists Council with preparation of letters, memos, and
• general research upon their request. Assists with processing various
• applications. Assists with payroll entry. Other duties as assigned per

Salary/Compensation

• Salary/Compensation Employment Status: Non
• Union Chapter 7 Ordinance, Non-Exempt; Part
• Time Starting pay is

Expected Hours of Work

$18.57 per hour. Expected Hours of Work This is a Part-Time, 19 hours

per week position, with no set schedule, Monday - Friday with occasional

evenings.

Benefits & Perks

Benefits & Perks The City of Chicopee provides its employees

(contingent upon employment status) with a robust benefits package which

• Medical
• Dental
• Vision
• Sick-Time
• Life Insurance
• 12+ Paid Holidays
• Personal Time
• Vacation Time
• Retirement Saving Plans (457b)
• a Pension Plan
• Employee Discounts
• and more.