Part-Time Clerical Assistant

Franklin County (WA); Pasco (WA); On-site; USD 21,000 - 30,000; Part time

Job summary

Franklin County (WA) is seeking a Part-Time Clerical Assistant to support the Information Services Department with general administrative duties, routine purchasing, and maintenance of compliance-based records.

The role requires proficiency with Microsoft Office, data entry, and file management, and emphasizes confidentiality, customer service, and effective communication with staff, vendors, and the public.

Qualifications

• Associate degree in business administration, accounting, or related field.
• Four years of progressively responsible general office experience.
• Two years of accounting experience.

Responsibilities

• Performs routine purchasing and accounts payable/receivable tasks with proper documentation.
• Makes and maintains orderly financial records and supports budget-related processes.
• Creates and updates files, logs, lists, and simple reports.
• Responds to routine inquiries from the public, staff, management, and vendors.
• Ensures documentation and processes align with established guidelines.
• Attends workshops or training to stay current with office practices.
• Provides general administrative support including data entry, filing, scheduling, and basic correspondence.

Skills

Data entry

Typing

Microsoft Office

ERP software

Education

Associate degree in Business Administration/Accounting

Job description

SUMMARY

The Part-Time Clerical Assistant provides general administrative and clerical support to the Information Services Department. This role assists with routine purchasing and financial tasks, prepares and maintains compliance-based records and files, and supports standard departmental processes and documentation.

ESSENTIAL FUNCTIONS OF THE JOB

• Performs routine purchasing and accounts payable/receivable tasks by preparing, organizing, and updating related documents and files in accordance with established budget, policy, and department procedures
• Maintains orderly financial records and supports basic budget-related processes by ensuring documentation is complete, properly filed, and consistent with applicable policies.
• Assists with general recordkeeping by creating, organizing, and updating files, logs, lists, and simple reports using both electronic and manual systems.
• Provides customer service by responding to routine inquiries from the public, department staff, management, and vendors, and directing questions to the appropriate personnel when needed.
• Supports department compliance efforts by following standard procedures and helping ensure documentation and processes align with existing guidelines.
• Participates in ongoing skill development by attending workshops or training sessions as assigned and staying familiar with relevant office practices.
• Provides general administrative and clerical support to the Information Services department, including data entry, filing, scheduling assistance, and preparation of basic correspondence.

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficient knowledge of Franklin County business and financial acumen and the application and interpretation of Franklin County policies and procedures and federal, state, and local rules, laws, regulations, legislation, codes, and ordinances as they relate to area(s) of assignment.
• Proficient knowledge of principles and practices of governmental fiscal management including expenditure control, and sound record keeping.
• Generaltime management and mental and physical organization skills that support the ability to focus, have clarity, and use strategy to fulfill a variety of tasks successfully.
• General skills in data entry, typing, Microsoft Office Suite, and the ability to learn and have proficient skills in the current County-wide and IS enterprise resource planning software.
• Ability to exercise a high degree of independent judgment and discretion and maintain the confidentiality of sensitive and confidential information.
• Ability to write and speak clearly and concisely and to express ideas and recommendations effectively, orally and in writing.
• Ability and willingness to establish and maintain communication and working relationships with peers, representatives from other agencies, vendors, public officials, and the general public using courtesy, tact, and good judgment.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work may be performed in the following environmental conditions:
  • constantly: in an office environment.
• The noise level in the general work environment is moderate, similar to a standard business office.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The person in this position must be able to
  • spend the following amount of time in an activity:
    • constantly: sit for extended periods of time, talk or hear and use hands, fingers to handle or feel, or operate equipment or tools, and
    • occasionally: walk indoors and outdoors to facilities.
  • carry or transport items:
    • occasionally: up to 10 pounds
  • have the following vision abilities: close vision (1 to 20 inches).

QUALIFICATIONS

REQUIRED EDUCATION AND EXPERIENCE

• Associates Degree in Business Administration, Accounting, or related field.
• Four years of progressively responsible general office experience.
• Two years of accounting experience.

OR

• Any combination of education and experience which would provide the applicant with the desired knowledge, skills, and abilities required to perform the job.

LICENSES, CERTIFICATES, AND OTHER QUALIFICATIONS

• Employment at Franklin County is contingent upon the results of a background check and eligibility for coverage by the County’s liability insurance carrier. Depending upon the position, background checks may include personal and professional references, social security verification, education and professional licensing verification, financial history, and criminal history.
• Valid driver’s license if driving a vehicle for County business.

OTHER DUTIES DISCLAIMER

The statements herein describe the principal functions of this job, level of knowledge and skills typically required, scope of responsibility, work requirements and working conditions, but are not all-inclusive. Individuals may perform other duties and Franklin County, Washington reserves the right to modify, add or remove duties, and assign other duties as necessary, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.