Part Time Campus Operations Coordinator - Los Angeles

The Chicago School; Chicago (IL); On-site; USD 60,000 - 80,000; Part time

Job summary

The Chicago School seeks a Part Time Campus Operations Coordinator to enhance the functionality of campus operations. This role focuses on administrative assistance and facilities management, requiring strong communication and organizational skills. Applicants should have a high school diploma and experience in an office environment, with opportunities for further education preferred.

Benefits

Generous paid time-off

Medical and dental insurance

Tuition reimbursement

Qualifications

• 1+ years of administrative experience.
• Proficiency in Microsoft Office and database management.
• Strong organizational and time management abilities.

Responsibilities

• Provide administrative assistance to campus operations.
• Support management of the campus operations inbox.
• Assist in daily opening and closing procedures.

Skills

Organizational skills

Customer service

Communication skills

Time management

Education

High school diploma or GED

Associate's or Bachelor's degree

Tools

Microsoft Office

Database management software

Job description

Job Description:

ABOUT THE CHICAGO SCHOOL

The Chicago School educates the next generation of change-makers in innovative theory and culturally competent practice to strengthen the integrated health of individuals, organizations, and communities. We enroll over 6,000 students across 40+ academic programs culminating in a bachelor's, master's, or doctoral degree or a professional certificate, and our unique approach to impact-focused education has made us a leading nonprofit university for more than 40 years.

As an employee at The Chicago School, you can become a member of a university community committed to true inclusion and equity. At The Chicago School, we celebrate individuals of all backgrounds and identities for who they are and what they can contribute. We take pride in hiring and retaining the most dynamic, talented, and passionate professionals who will help us continue to innovate for decades to come.

POSITION SUMMARY

The Chicago School is seeking a Part Time Campus Operations Coordinator to assist with evening and weekend coverage. The Campus Operations Coordinator plays an essential role in supporting day-to-day operations and events on the Los Angeles campus. Reporting to the Campus Operations Manager, the Coordinator performs and coordinates tasks and activities to facilitate the optimal functioning of facilities, systems, and processes for faculty, staff, and students. The part time role will work between 20-25 hours per week.

PRINCIPAL DUTIES

Operational Support

• Provide general administrative assistance to campus operations leadership.
• Support the management of the campus operations inbox and respond to student, faculty, and staff requests related to campus operations.
• Assist with daily opening and closing procedures for the campus.
• Assist with scheduling and information management related to facilities usage and events.
• Support the mailroom operations and delivery/acceptance of packages and mail.
• Support the reception desk as needed.
• Create and update ID cards for faculty, staff, and students.
• Assist campus visitors and vendors.
• Ensure exceptional customer service when interacting with campus community members.

Facilities Management

• Support office moves, furniture reconfigurations, and classroom setups.
• Provide support for on-campus events, including room reservations, setup, and takedown.
• Maintain supply rooms and inventory levels of office supplies, kitchen items, and other essential campus materials.
• Perform minor maintenance tasks and routine inspections to identify facility repair needs.

Emergency Preparedness

• Be trained on emergency operations policies and procedures and be able to execute response plans on behalf of campus operations leadership if needed.

BASIC QUALIFICATIONS

• High school diploma or GED.
• 1+ years of administrative experience in an office environment.
• Proficiency with Microsoft Office suite and database management software.
• Valid U.S. Driver’s License.
• Availability to work evening and weekend hours.
• Ability to lift, push, and pull approximately 50 pounds.
• Travel may be required

PREFERRED QUALIFICATIONS

• Associate's or Bachelor's degree.
• Experience in facility coordination or event planning.
• Strong organizational and time management abilities.
• Excellent written and verbal communication skills.
• Ability to multi-task and manage competing priorities.

COMPENSATION AND BENEFITS

This opportunity is budgeted at $20-$24 per hour base compensation. Additional factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, and tuition reimbursement, click the link below.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Compensation & BenefitsThis opportunity is budgeted at $$20-$24 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

https://www.thechicagoschool.edu/career-opportunities/

The Chicago School is an Equal Opportunity Employer.

Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.