PART-TIME BUILDING ADMINISTRATOR

Presbytery Of The James do; Richmond, Northern (VA, KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Presbytery of the James seeks a proactive Office/Facilities Manager for the Forest Hill Community Center. The role involves on-site presence, tenant liaison, lease preparation, and coordinating maintenance and security.

The successful candidate will work with staff and volunteers to keep operations smooth and compliant. Responsibilities include managing the rental calendar, supervising contractors, and ensuring timely facility tasks while maintaining open communication with the Presbytery and

Qualifications

• Strong organizational skills with attention to detail.
• Reliable and trustworthy handling of sensitive information.
• Experience in facility management, property maintenance, or a similar role.
• Professional, warm, and welcoming communication style.
• Proficiency with office software (word processing, spreadsheets, email).
• BOMA certification is a plus.

Responsibilities

• Be present at the Forest Hill Community Center office Monday through Thursday.
• Serve as the primary contact for the building, responding to calls, mail, email, and other communications.
• Coordinate with renters and tenants and prepare leases for mid- to long-term usage.
• Oversee building maintenance, coordinate with contractors, and schedule preventive services.
• Monitor supplies and coordinate with staff and volunteers as needed.
• Ensure security protocols and coordinate with the Presbytery of the James.

Skills

Organizational skills

Reliability

Facility management experience

Independent work

Office software proficiency

BOMA certification (plus)

Job description

Purpose

Provide a professional on-site presence at the Forest Hill Community Center office and be available to handle emergencies or tenant needs outside of set office hours. Efficiently manage office operations, oversee building maintenance and repairs, and coordinate with facility renters and tenants.

Key Responsibilities

Office Management

• Be present at the church Monday through Thursday for a stated set of hours
• Serve as the primary point of contact for the building, monitoring and responding to calls, physical mail, email, and other points of communication
• Be flexible to work evenings and weekends to handle emergencies or tenant issues
• Forward communications to appropriate staff, volunteers, or tenants when necessary
• Monitor office and building supplies, ordering more when needed (e.g., printer paper, etc.)

Facility Coordination

• Manage the church rental calendar and coordinate with outside groups regarding facility usage
• Act as the main liaison for all renters and users of the Forest Hill Community Center property, attending to their physical needs as they arise.
• Coordinate set-up needs for groups that need spaces cleaned or arranged a certain way.
• Prepare leases and user agreements for mid- to long-term usage.
• Process and deposit rental payments, maintaining documentation as needed.

Building Maintenance

• Perform frequent routine inspections of the inside and outside of the church property
• Ensure HVAC, plumbing, electrical, lighting, and security systems and service equipment in the church are operational and working properly and efficiently.
• Review and schedule seasonal checks and regular preventive maintenance on the property.
• Coordinate and supervise outside contractors as needed, including cleaning services.
• Triage building maintenance needs as they arise. If a contractor is needed, serve as the primary point of contact.
• Communicate maintenance changes and needs to the Presbytery of the James.
• Coordinate with contractors to arrange quarterly HVAC maintenance, landscaping and snow removal, janitorial service, and other related property needs.
• Ensure timely completion of facility-related tasks
• Work with inspectors to ensure the building and grounds comply with applicable codes and regulations.
• Identify maintenance and improvement projects on the church grounds and communicate them to the presbytery.
• Coordinate contractors or volunteers, as needed, to support landscaping, grounds maintenance, leaf raking, and walkway snow removal.
• Oversee contract lawn care and parking lot snow removal.
• Oversee security protocols, including unlocking/locking buildings, monitoring security systems, and handling emergencies.

Qualifications

• Professional, warm, and welcoming communication style
• Strong organizational skills with attention to detail
• Demonstrated reliability and trustworthiness in handling sensitive information
• Proficiency with office software (word processing, spreadsheets, email)
• Ability to work independently while collaborating effectively with staff and volunteers
• Experience in facility management, property maintenance, or a similar role.
• Certifications: Certifications such as BOMA (Building Owners and Managers Association) are a plus.

This position reports directly to the General Presbyter of the Presbytery of the James and is overseen by the Presbytery's Mission Council.

This position regularly coordinates with the Forest Hill Presbyterian Church Task Force.