Part-Time Branch Receptionist

Baird; Charleston (AR); On-site; USD 17,000 - 22,000; Part time

Benefits offered by this job

Benefits

Job summary

Baird in Charleston, AR seeks a Branch Receptionist to be the first point of contact for clients, vendors, and prospects. You will greet visitors, answer calls, and coordinate meetings with a friendly, professional demeanor.

This part-time role is 30 hours per week and includes benefits. The ideal candidate will have strong communication and multitasking abilities and will support the team with organizational excellence and proactive administrative assistance.

Qualifications

• Excellent oral communication and telephone skills.
• Strong organization and ability to prioritise multiple tasks.

Responsibilities

• Greets and directs visitors and clients in a professional manner and provides information as needed.
• Answers phone calls and routes to appropriate destinations.
• Coordinate meetings and vendor visits; set up conference calls.
• Process and route mail; ensure delivery of packages and deliveries.
• Maintain a clean, presentable reception area and manage scheduling of conference rooms.

Skills

Communication

Customer service

Organizational skills

Multitasking

Professionalism

Education

High School Diploma

Tools

MS Office

Job description

About the Role:

As the Branch Receptionist, you'll be the first point of contact for clients, vendors, and prospects-delivering exceptional service and creating positive first impressions through warm greetings and efficient support. This highly visible role requires outstanding communication, customer service, and organizational skills. You'll manage incoming calls, coordinate meetings and vendor visits, and ensure the reception area reflects our commitment to excellence. Your ability to multitask, stay organized, and maintain a professional demeanor will be key to supporting our team and enhancing the client experience.

This is a Part-Time role working 30 hours a week that includes benefits!

The Impact You'll Make:

• Greets and directs incoming clients, visitors and business associates in a helpful, professional and pleasant manner; providing information, directions or assistance as needed
• Answers phone calls coming into the branch through a switchboard and routes calls to their appropriate destination
• Plan, coordinate and arrange for vendor luncheons, client meetings, etc. Sets up conference calls
• Ensures the proper delivery of all delivered items received at the switchboard/reception desks
• Validates parking tickets for all visitors
• Sort, process and route incoming and outgoing mail
• Performs miscellaneous clerical functions, such as mailings, and assists with projects for departments as needed. May include word processing
• Copy, fax, and file various materials as needed
• Order office supplies and call in repair requests for copier, printers, and fax machines
• Schedules/monitors the use of conference rooms for financial advisors and other internal associates
• Maintains a clean and presentable area in which to greet clients, both internal and external
• Issue outgoing checks for the branch
• Performs daily deposit of checks received into the branch by mail, overnight delivery or delivered directly by the client, ensuring accuracy and safe-handling.
• Performs other duties as assigned

What You'll Bring to Baird:

• High school diploma required
• Prior receptionist experience preferred
• 1+ years of previous customer service or administrative experience; preferably in the financial services industry
• Strong technology aptitude with the ability to adopt new tools, including AI-enabled solutions, preferred
• Excellent oral communication skills; excellent telephone and customer service skills
• Ability to work independently with minimal supervision; ability to be flexible
• Ability to handle clients professionally and manage challenging situations
• Working knowledge of MSOffice; Word, Excel, Outlook
• Good organizational skills with the ability to prioritize, monitor, and complete multiple tasks, either independently or with a team

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Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.