Part-Time Afterschool Programs Coordinator

Brooklyn Waldorf School; New York (NY); On-site; USD 33,000 - 44,000; Part time

Job summary

Brooklyn Waldorf School is seeking an Auxiliary Program Coordinator to manage the Grades Afterschool Program—scheduling, enrollment, staffing, timesheets, family communications, and supervision on-site at 11 Jefferson Ave, Brooklyn, NY. This part-time, non-exempt role runs Mon–Fri, roughly 30 hours weekly from 12:00–6:00 p.m., with occasional evening events.

Collaborate with Faculty, Business Office, Communications, and leadership to ensure safe, organized programming aligned with school

Qualifications

• Experience working in an afterschool, extended-day, youth, or school-based program environment.
• Strong organizational, planning, and time-management skills.
• Ability to manage multiple priorities in a dynamic school environment.
• Strong written and verbal communication and interpersonal skills.
• Proficiency with Google Workspace and the ability to learn school registration, database, and related technology systems.
• Ability to work collaboratively and professionally with children, families, faculty, staff, and community members.
• Understanding of, or openness to learning about, Waldorf education and pedagogy.
• Sound judgment and the ability to identify and appropriately elevate safety, student, family, or staffing concerns.

Responsibilities

• Coordinate the daily operation of the Grades Afterschool Program, including student transitions, attendance, dismissal, staff schedules, classroom assignments, and student coverage.
• Provide direct supervision and care of students and remain on-site until all students have been safely dismissed.
• Coordinate age-appropriate program offerings with faculty and relevant pedagogical leadership.
• Work with the Music Director to coordinate the supervision and movement of students attending afterschool instrument lessons.
• Support a safe and appropriately supervised afterschool environment.
• Ensure afterschool staff understand and follow emergency, attendance, dismissal, incident-reporting, and classroom-use procedures.
• Coordinate classroom and shared-space schedules and ensure spaces are used and returned in accordance with school procedures.
• Escalate significant student, family, staffing, or safety concerns to school leadership.
• Maintain accurate registration forms, emergency information, attendance records, incident reports, enrollment data, and other program documentation.
• Coordinate registration, billing information, and enrollment updates with the Business Office.
• Track enrollment and program participation to support staffing, scheduling, and approved program budgets.
• Communicate attendance information for students participating in instrument lessons or other related programming.
• Serve as the primary program contact for families and respond to routine questions or concerns.
• Partner with pedagogical leadership and faculty to align auxiliary programming with school priorities.
• Develop program descriptions and collaborate with the Communications team on registration materials and family communications.
• Participate in relevant meetings related to auxiliary and afterschool programming.
• Support school-wide events, festivals, and community activities, including event setup and breakdown as assigned.
• Coordinate childcare arrangements for designated school evening events.
• With advance scheduling and approval, provide occasional support outside regular program hours for school events or activities related to the role.
• Support the planning and coordination of the School's Summer Camp Program for Summer 2027, including schedules, staffing, registration, family communications, space coordination, and required documentation.

Skills

Organizational skills

Time management

Communication skills

Tools

Google Workspace

Job description

Brooklyn Waldorf School is seeking an Auxiliary Program Coordinator to manage the Grades Afterschool Program—scheduling, enrollment, staffing, timesheets, family communications, and supervision on-site at 11 Jefferson Ave, Brooklyn, NY. This part-time, non-exempt role runs Mon–Fri, roughly 30 hours weekly from 12:00–6:00 p.m., with occasional evening events.

Collaborate with Faculty, Business Office, Communications, and leadership to ensure safe, organized programming aligned with school