Part-Time Admissions Technician

College of Central Florida; Ocala (FL); On-site; USD 30,000 - 40,000; Full time

Job summary

College of Central Florida is seeking a credentialed Office of Admissions support role at the Ocala campus to manage records, perform data entry, and provide accurate information to students and staff. The position involves filing, typing, and maintaining archives to ensure smooth operations in the Admissions department.

Applicants should have a High School Diploma (Associate degree preferred) and at least two years of full-time clerical experience, preferably in higher education, with

Qualifications

• Education or Training: High School Diploma required; Associate degree preferred.
• Two years of full-time clerical work with typing experience required, preferably in a post-secondary educational environment.
• Knowledge of admission rules and regulations; ability to acquire knowledge of admissions and enrollment procedures; positive human relations skills; ability to perform data entry and verify information on a computer.

Responsibilities

• Receive, evaluate, process, and file student records.
• Assist front-line staff with conducting records research to assist students in resolving issues or problems.
• Assists with intake and processing of admissions documents including residency.
• Administer Office of Admissions processes and procedures.
• Able to work a flexible schedule which may include evenings and/or weekends.
• Be prepared to change tasks or handle other tasks that the Director thinks appropriate for this position and are necessary for the proper functioning of the Office of Admissions or Student Affairs division.
• Maintain statistical data and all archives related to the Office of Admissions.
• Maintain an up-to-date comprehensive knowledge of Admissions programs and procedures; participate in the continual interaction with students and interested persons requesting assistance and information virtually, by mail or telephone, and in person.

Skills

Typing

Data entry

Record keeping

Customer service

Education

High School Diploma

Associate degree preferred

Job description

MAJOR RESPONSIBILITY:

Perform duties related to the smooth operation of the Office of Admissions, including maintaining records, typing, filing, and providing accurate information to students and other interested persons, departmental associates, college staff, and the Admissions Department.

At the College of Central Florida, our vision is to be "Your first choice for quality higher education." We aim to accomplish this by providing a caring and exceptional learning environment that fosters the success of our students and community. Candidates considering becoming part of the CF family must be able to embrace and model this philosophy in their day-to-day responsibilities and demonstrate our standards: professional, responsive, informative, dependable, and engaged.

PREREQUISITES FOR POSITION (Qualification Standards):

1. Education or Training: High School Diploma required; Associate degree preferred.
2. Years of experience in the field: Two years of full-time clerical work with typing experience required, preferably in a post-secondary educational environment.
3. Special skills or abilities related to the position: Knowledge of admission rules and regulations; ability to acquire knowledge of admissions and enrollment procedures; positive human relations skills; ability to perform data entry and verify information on a computer.

ESSENTIAL JOB FUNCTIONS:

1. Receive, evaluate, process, and file student records.
2. Assist front-line staff with conducting records research to assist students in resolving issues or problems.
3. Assists with intake and processing of admissions documents including residency.
4. Administer Office of Admissions processes and procedures.
5. Able to work a flexible schedule which may include evenings and/or weekends.
6. Be prepared to change tasks or handle other tasks that the Director thinks appropriate for this position and are necessary for the proper functioning of the Office of Admissions or Student Affairs division.
7. Maintain statistical data and all archives related to the Office of Admissions.
8. Maintain an up-to-date comprehensive knowledge of Admissions programs and procedures; participate in the continual interaction with students and interested persons requesting assistance and information virtually, by mail or telephone, and in person.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as necessary)

PHYSICAL DEMANDS:

• Acceptable eyesight (with or without correction)
• Acceptable hearing (with or without a hearing aid)
• Ability to clearly communicate both orally and in writing on a telephone and on a computer for extended periods.
• Routinely requires sitting at a desk and viewing a display screen for extended periods
• Ability to access, input, and retrieve information from a computer or other electronic device
• Routinely requires Moderate (up to 40 pounds) lifting and carrying
• Routinely requires Walking, Standing, Sitting, Kneeling, Stooping, Reaching up, Twisting, and Bending.

ENVIRONMENTAL CONDITIONS

• Works inside an office environment

(Reasonable accommodations will be made for otherwise qualified individuals with a disability.)

PRIMARY LOCATION OF JOB:

OCALA CAMPUS, BLDG. 5

SUPERVISOR OF POSITION:

DIRECTOR OF ADMISSIONS AND STUDENT RECRUITMENT OR MANAGER OF ADMISSIONS AND SCHOOL RELATIONS

PREREQUISITES FOR POSITION (Qualification Standards):

1. Education or Training: High School Diploma required; Associate degree preferred.
2. Years of experience in the field: Two years of full-time clerical work with typing experience required, preferably in a post-secondary educational environment.
3. Special skills or abilities related to the position: Knowledge of admission rules and regulations; ability to acquire knowledge of admissions and enrollment procedures; positive human relations skills; ability to perform data entry and verify information on a computer.