Part-Time Administrative Support (Federal Work Study)

Penn State University; State College (Centre County); On-site; USD 17,000 - 24,000; Part time

Job summary

Penn State University in Centre County is seeking a part-time work-study student to support the Edna Bennett Pierce Prevention Research Center (PRC) with administrative duties. The role includes receptionist duties, greeting visitors, answering main phone line, and coordinating seminars.

You will assist with financial forms, mail, packages, and room scheduling, and may work on-campus or remotely where allowed. The starting hourly rate is $15.00, with evaluation per university policy.

Qualifications

• Must have a Federal Work-Study award.
• Strong administrative and customer service skills.
• Ability to coordinate seminars and manage room scheduling.
• Experience with basic office equipment and mail duties.

Responsibilities

• Serve as receptionist for the PRC main office; greet visitors and provide information, answer main phone line, provide assistance or redirect as appropriate.
• Support and coordinate weekly seminars; lead contact for conference room scheduling and technology support, set up equipment for meetings and presentations, troubleshoot issues or arrange for support, order meals and refreshments when needed.
• Sort and distribute mail, prepare daily mail slips for outgoing mail, receive and send packages.
• Provide assistance to administrative team members in the preparation, processing, and submission of financial forms (e.g., travel reimbursements, purchasing card reconciliations, etc.).

Skills

Reception skills

Customer service

Tools

Telephone system

Job description

JOB DESCRIPTION AND POSITION REQUIREMENTS

This position requires you to have received a work-study award. To verify if you have received a work-study award, please consult the Financial Aid Award Summary area in your LionPATH account. A Federal Work Study award does not guarantee a job is available. The Edna Bennett Pierce Prevention Research Center (PRC) in the College of Health and Human Development seeks to hire a part-time work study for the 26-27 academic year to assist with administrative duties.

• Serve as receptionist as needed for the PRC main office; greet visitors and provide information, answer main phone line, provide assistance or redirect as appropriate.
• Support and coordinate weekly seminars; serve as lead contact for conference room scheduling and technology support, set up equipment for meetings and presentations, troubleshoot issues and/or arrange for support, order meals and refreshments when needed.
• Sort and distribute mail, prepare daily mail slips for outgoing mail, receive and send packages.
• Provide assistance to administrative team members in the preparation, processing, and submission of financial forms (e.g., travel reimbursements, purchasing card reconciliations, etc.).

The starting hourly rate for this job is $15.00.

Federal Work Study job performance is evaluated either annually or through ongoing mentorship. Students who received a Federal Work Study award have the opportunity to obtain a job and perform related duties either on campus, or remotely, if possible and at the discretion of the employer. Students applying for Federal Work Study positions should clarify expectations with their potential employer regarding either on campus/in person or remote work arrangements.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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