Part-Time Administrative Support - EECS

The Pennsylvania State University; State College (Centre County); On-site; USD 19,320 - 27,517; Part time

Job summary

The Pennsylvania State University is seeking a dedicated office support professional for their Electrical Engineering department. This year-round position requires planning, organizing, and coordinating daily office activities, as well as providing excellent customer service. Candidates should have a General Equivalency Diploma (GED) or High School diploma, with at least 2 years of relevant experience. The role may involve scheduling, budget preparation, and assisting with special events. The starting compensation is $17/hour for a part-time schedule of 4 days a week for 6 hours each day.

Qualifications

• 2+ years of relevant experience; or an equivalent combination of education and experience accepted.
• Proficiency in Microsoft Office preferred but not required.

Responsibilities

• Plan, organize, support, and coordinate daily office activities.
• Greet visitors and provide information.
• Provide support for scheduling visitors and travel arrangements.
• Coordinate meeting logistics including scheduling, material preparation.
• Compose, review, and distribute internal and external communications.
• Process financial transactions and assist with budget preparation.
• Maintain inventory and order office supplies.
• Support and coordinate special events.

Skills

General office administration

Customer service

Communication skills

Education

General Equivalency Diploma (GED) or High School (HS)

Tools

Microsoft Office

Job description

Responsibilities

• Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit
• Greet visitors and provide information; review, respond to, and direct inquiries
• Provide support for scheduling visitors, including travel arrangements
• Coordinate meeting logistics including scheduling, material preparation, and agendas
• Compose, review, and distribute internal and external communications
• Process financial initiation transactions, track expenditures, and assist with budget preparation and projections
• Wage payroll processing
• Maintain inventory and order office supplies
• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
• Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors
• May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized
• May coordinate work assignments of department/unit support employees to ensure efficient workflow and processes

Qualifications

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted
• Proficiency in Microsoft Office preferred but not required

Schedule

• This would be a year-round position
• Position would be located in Electrical Engineering, 4 days a week for 6 hours

Compensation

The starting rate for this job is $17/hour.

Background Checks / Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO Statement

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.