Part-Time Administrative Coordinator - Aviation Center

Farmingdale State College; East Farmingdale (NY); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

Fringe benefits

Part-time UUP position

Job summary

Farmingdale State College is seeking an Aviation Center Administrative Coordinator to support administrative, financial, operational, and student services for the Aviation Center. The role oversees student records and billing, supports aviation operational processes, coordinates purchasing and inventory activities, and provides administrative support to Aviation Center leadership.

Key responsibilities include managing financial reporting, billing reconciliations, inventory control, and customer

Qualifications

• Bachelor's Degree is required.
• Strong organizational, analytical, and record management skills.
• Proficiency with Microsoft Office applications (Excel and Word).
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Excellent interpersonal, written, and verbal communication skills.

Responsibilities

• Maintain student records, billing, account reconciliations, and financial reporting for Aviation Center programs.
• Support aviation operations through billing reconciliations, vendor coordination, and resolution of discrepancies.
• Manage inventory, purchasing, records, and facility-related requests; track work orders and document operations.
• Provide administrative and customer service support to students, faculty, staff, vendors, and Aviation Center leadership.

Skills

Organizational skills

Analytical skills

Record management

Interpersonal communication

Written communication

Verbal communication

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Office

Excel

Word

Banner

ETA

Job description

Farmingdale State College is a recognized leader in applied learning. With over 10,000 students, FSC is the State University of New York's largest college of applied science and technology, with 96% of graduates working in New York State and 75% working on Long Island. Farmingdale prepares emerging leaders in the growing technology, engineering, business and health care fields.
Farmingdale State College is committed to inclusivity and excellence as part of our mission and culture. The College has received the 2022, 2023 and 2024 Higher Education Excellence in Diversity (HEED) Award. We seek candidates of all backgrounds who embrace these values and the broader mission of public higher education.
The College is increasingly focused on expanding student engagement. In addition to the highly successful NCAA Division III athletic program, Esports, and an extensive array of student clubs and organizations give FSC a strong culture of civic responsibility.

Job Description:

The Aviation Center Administrative Coordinator supports the administrative, financial, operational, and student service functions of the Aviation Center. The position oversees student records and billing, supports aviation operational processes, coordinates purchasing and inventory activities, manages facility-related requests, and provides administrative support to Aviation Center leadership.

Key Responsibilities:

• Maintain student records, billing, account reconciliations, and financial reporting for Aviation Center programs.
• Support aviation operations through fuel and flight-related billing reconciliation, vendor coordination, and resolution of account discrepancies.
• Manage inventory, purchasing, records, facility-related requests, work-order tracking, and operational documentation.
• Provide administrative and customer service support to students, faculty, staff, vendors, and Aviation Center leadership, including special projects and related duties as assigned.

The college particularly welcomes candidates with knowledge, skills and abilities that include:

• Commitment to diversity and university initiatives supportive of diversity and inclusion.
• Interest in participating in student-centered service activities.
• Desire to apply expertise in promoting civic engagement with the College's many community partners.

Requirements:

MINIMUM REQUIRED QUALIFICATIONS:

• Bachelor's Degree.
• Strong organizational, analytical, and record management skills.
• Proficiency with Microsoft Office applications, including Excel and Word.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Excellent interpersonal, written, and verbal communication skills.

ADDITIONAL PREFERRED QUALIFICATIONS:

• Experience in higher education, aviation operations, airport administration, or flight training environments.
• Familiarity with Banner, ETA, or similar student information and billing systems.
• Knowledge of aviation terminology and aviation training operations.

Additional Information:

This is a part-time UUP position.

• SALARY: $22/hour

The State University of New York offers excellent fringe benefits including health insurance options and retirement plans.

Visit our Why Work at FSC page to learn more about FSC and the total rewards we offer.

VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

The Consumer Information web page can be viewed at the following link

This page describes various services, information and statistics on many different aspects of the College's operations.

Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected
status.