Part-Time Administrative Associate: Purchasing & Invoicing

University of Texas at Austin; Austin (TX); Hybrid; USD 34,027,000 - 39,950,000; Part time

Benefits offered by this job

Hybrid work option

Job summary

University of Texas at Austin seeks a Temporary Administrative Associate for the Center for Water and the Environment at the JJ Pickle Campus in north Austin. This 15–19 hour per week role supports the administrative team, including purchasing, invoicing and inventory tasks.

The position requires a High School Diploma with clerical experience or a Bachelor's with one year in an administrative role, strong communication, and independence. Hybrid work possible based on needs.

Qualifications

• High School Diploma and five years of clerical experience or a Bachelor's Degree and one year of Administrative Assistant experience.
• Strong interpersonal and problem-solving skills.
• Excellent oral and written communication skills.
• Ability to work independently and as part of a team.
• Ability to learn quickly and be flexible.
• Ability to undertake and complete tasks with minimal supervision and exhibit initiative.
• More than two years of Administrative Assistant level experience.
• More than one year as Administrative Associate.
• Experience using UT mainframe accounting system (Define, FRMS).
• Experience processing purchases at UT Austin.

Responsibilities

• Process and track ProCard purchases, UT Market purchases, and purchase orders.
• Create Service Center Invoices and process payment vouchers.
• Assist with inventory cataloguing and general Data Entry.
• Perform other related duties such as VT6s, VPEs and VE5s.

Skills

Interpersonal skills

Problem solving

Communication

Independent work

Teamwork

Learning agility

Initiative

Flexibility

Education

High School Diploma

Bachelor's Degree

Tools

Define mainframe

FRMS

UT Market

Service Center system

Job description

University of Texas at Austin seeks a Temporary Administrative Associate for the Center for Water and the Environment at the JJ Pickle Campus in north Austin. This 15–19 hour per week role supports the administrative team, including purchasing, invoicing and inventory tasks.

The position requires a High School Diploma with clerical experience or a Bachelor's with one year in an administrative role, strong communication, and independence. Hybrid work possible based on needs.