Part-time Administrative Assistant / Receptionist

Greystar Worldwide, LLC; Knox Township (PA); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

401(k) with Company Match

Employee Assistance Program

Paid sick time

Job summary

Greystar Worldwide, LLC is seeking a part-time Office Administration Assistant to support a city office with reception, clerical, and administrative duties.

You will ensure facilities are in working order, greet visitors, manage calendars, order supplies, answer calls, prepare documents, handle mail, and assist HR and finance reporting. Hours are Monday–Friday 9 AM–2 PM with some flexibility.

Responsibilities

• Ensures that the office facilities are in working condition, including, telephone and voice mail systems, fax machines, office equipment, temperature, A/C or heat, lighting, and other office systems, by contacting vendors, contractors, building management, and other service providers as needed.
• Greets and welcomes visitors, guests, and visiting team members to the office and provides for their comfort by offering refreshments, directing them to appropriate meeting rooms and offices, and answering questions about the facilities, transportation, or other business arrangements.
• Maintains calendars for meetings, events, and other appointments, schedules appropriate meeting rooms/locations and time, and resolves scheduling and other conflicts as necessary to ensure effective use of time and resources.
• Establishes and monitors the inventory of office supplies and equipment, orders supplies as needed and within the established budget and approval process, and acts as liaison between the Company and vendors for repair, lease renewal, equipment maintenance, or issues with supplies, invoices, and billing.
• Answers incoming telephone calls, directs callers to appropriate team members or responds to caller questions and needs, takes and delivers complete messages in a timely fashion, and follows up as needed to achieve customer satisfaction.
• Prepares documents, letters, presentations, and other communication materials for internal distribution, types and spellchecks documents, creates graphs and other displays, complies with document retention policies, and acts as liaison for questions related to communication.
• Handles incoming and outgoing mail, including maintaining the postage meters and shipping supplies, ensuring timely distribution of incoming mail, screening and sorting priority from non-priority items as directed, and preparing overnight and special mail delivery packages.
• Ensures that the reception area, conference rooms, break rooms, and other common office areas are clean and free of litter and trash, stocks the mini refrigerators in main conference rooms with a variety of beverages prior to meetings, and straightens up furniture and accessories to maintain an attractive, clean, and appealing appearance.
• Completes various human resources, financial, administrative, and other reports and analysis, and performs other duties as assigned or as necessary.

Job description

ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $350 billion of real estate in more than 260 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over one million units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $34 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.

JOB DESCRIPTION SUMMARY

Performs various tasks and activities to provide administrative, reception, and clerical support to a City Office, department(s) and/or group of team members and managers.

JOB DESCRIPTION

• Ensures that the office facilities are in working condition, including, telephone and voice mail systems, fax machines, office equipment, temperature, A/C or heat, lighting, and other office systems, by contacting vendors, contractors, building management, and other service providers as needed.
• Greets and welcomes visitors, guests, and visiting team members to the office and provides for their comfort by offering refreshments, directing them to appropriate meeting rooms and offices, and answering questions about the facilities, transportation, or other business arrangements.
• Maintains calendars for meetings, events, and other appointments, schedules appropriate meeting rooms/locations and time, and resolves scheduling and other conflicts as necessary to ensure effective use of time and resources.
• Establishes and monitors the inventory of office supplies and equipment, orders supplies as needed and within the established budget and approval process, and acts as liaison between the Company and vendors for repair, lease renewal, equipment maintenance, or issues with supplies, invoices, and billing.
• Answers incoming telephone calls, directs callers to appropriate team members or responds to caller questions and needs, takes and delivers complete messages in a timely fashion, and follows up as needed to achieve customer satisfaction.
• Prepares documents, letters, presentations, and other communication materials for internal distribution, types and spellchecks documents, creates graphs and other displays, complies with document retention policies, and acts as liaison for questions related to communication.
• Handles incoming and outgoing mail, including maintaining the postage meters and shipping supplies, ensuring timely distribution of incoming mail, screening and sorting priority from non-priority items as directed, and preparing overnight and special mail delivery packages.
• Ensures that the reception area, conference rooms, break rooms, and other common office areas are clean and free of litter and trash, stocks the mini refrigerators in main conference rooms with a variety of beverages prior to meetings, and straightens up furniture and accessories to maintain an attractive, clean, and appealing appearance.
• Completes various human resources, financial, administrative, and other reports and analysis, and performs other duties as assigned or as necessary.

This is a part-time position. Hours are Monday - Friday 9AM - 2PM with some flexibility.

Additional Compensation

Many factors go into determining employee pay within the posted range including business requirements, prior experience, current skills and geographical location.

• Corporate Positions:Inaddition to the base salary, this role may be eligible to participateina quarterly or annual bonus program based onindividual and company performance.
• Onsite Property Positions:Inaddition to the base salary, this role may be eligible to participatein weekly, monthly, and/or quarterly bonus programs.

Benefits Offered for Part-time Team Members*

• 401(k) with Company Match (eligibility required)
• Employee Assistance Program
• Paid sick time

*For Union and Prevailing Wage roles, compensation and benefits may vary from the listedinformation above due Collective Bargaining Agreements and/or local governing authority.

Greystar will consider for employment qualified applicants with arrest and conviction records.

Greystar is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, military or veteran status, or any other characteristic protected by applicable law.

Important Notice: Greystar will never request your banking details or other sensitive personal information during the interview process. Greystar does not conduct any interviews via text or messaging, and all communication will come from official Greystar email addresses (@greystar.com). If you receive suspicious requests, please report them immediately to [e-mail].