Part-time Administrative Assistant, Mobilization

Wesleyan Church; Fishers (IN); On-site; USD 26,000 - 36,000; Part time

Job summary

Global Partners, a division of The Wesleyan Church, seeks a part-time Administrative Assistant to provide ongoing administrative, communication, and logistical support to the Mobilization Team. This position plays a vital role in connecting with prospective missionaries, churches, and ministry partners while ensuring the efficient operation of the Mobilization Team's day-to-day activities.

The ideal candidate is spiritually grounded, highly organized, detail-oriented, and passionate about

Qualifications

• 1–2 years in administrative support or related role.
• Experience in customer service or event planning.
• Proficiency in Microsoft Office applications.

Responsibilities

• Provide administrative support for the Mobilization Team.
• Manage calendars, meetings, and travel logistics.
• Maintain databases and records of contacts and relationships.
• Coordinate events and church engagement activities.
• Assist with communications and inquiries.

Skills

Administrative support

Customer service

Event planning

Multitasking

Tools

Outlook

Word

Excel

PowerPoint

Job description

Global Partners, a division of The Wesleyan Church, seeks a part-time Administrative Assistant to provide ongoing administrative, communication, and logistical support to the Mobilization Team. This position plays a vital role in connecting with prospective missionaries, churches, and ministry partners while ensuring the efficient operation of the Mobilization Team's day-to-day activities.The ideal candidate is spiritually grounded, highly organized, detail-oriented, and passionate about supporting ministry through excellent administrative service and communication.

Position Summary

The Administrative Assistant serves as a key support person for the Mobilization Team by managing office operations, maintaining databases, coordinating meetings and events, responding to inquiries, and assisting with church engagement activities. This individual will frequently interact with prospective missionaries, church leaders, volunteers, and ministry partners, helping create a positive and professional experience for all who engage with Global Partners.

Essential Responsibilities

Administrative Support

• Serve as office support staff by answering phones, ordering supplies, and performing general office administration duties.
• Manage correspondence, calendars, appointments, and meeting scheduling for team members as needed.
• Filter and direct phone calls, emails, and meeting requests, referring inquiries to appropriate staff members or lay leaders.
• Maintain accurate records and databases of contacts and ministry relationships.
• Assist with document preparation, reports, presentations, and other administrative projects.

Communication and Relationship Management

• Communicate with individuals exploring missionary service through email, phone, and other channels.
• Conduct timely follow-up with inquiries and maintain communication records.
• Correspond with churches and ministry partners and assist in providing requested resources and information.
• Support positive and professional relationships with churches, volunteers, and prospective missionaries.

Event and Logistics Coordination

• Coordinate appointments, meetings, and ministry-related events.
• Assist with logistics for church engagement visits and ministry presentations.
• Support travel planning and coordination for Mobilization Team activities.
• Travel occasionally as needed to support team engagement opportunities and represent the Mobilization Team.

Qualifications

Minimum Qualifications

• One to two years of experience in an administrative support, customer service, event planning, or related role.
• Equivalent combinations of education and experience will be considered.
• Proficiency in Microsoft Office applications, including:
  • Outlook
  • Word
  • Excel
  • PowerPoint

Preferred Qualifications

• Experience working in a church, ministry, nonprofit, or missions environment.
• Experience maintaining databases or customer relationship management (CRM) systems.
• Event coordination or volunteer management experience.

Knowledge, Skills, and Abilities

• Demonstrated commitment to Christian faith and the mission of Global Partners and The Wesleyan Church.
• Strong interpersonal skills with a heart for serving others.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• High attention to detail and accuracy.
• Ability to manage multiple projects and priorities simultaneously.
• Self-motivated with the ability to take initiative and work independently.
• Flexibility and adaptability in a dynamic ministry environment.
• Ability to work effectively as a member of a collaborative team.
• Professionalism and discretion when handling confidential information.

Work Environment

• Part-time position.
• Occasional travel may be required.
• Primarily office-based with regular interaction with staff, church leaders, ministry partners, and prospective missionaries.

About Global Partners

Global Partners is the mission-sending organization of The Wesleyan Church, committed to making disciples of Jesus Christ and mobilizing churches and individuals to participate in God's global mission. Through strategic partnerships, evangelism, church multiplication, leadership development, and compassionate ministries, Global Partners serves around the world to advance the Kingdom of God.

Global Partners and The Wesleyan Church are committed to identifying and equipping individuals who are called to serve and support the mission of making disciples throughout the world.